Job Summary
Responsible for administrative, clerical, and office activities that support volunteer programs. Performs a broad range of duties to support the facilitation of administrative workflow within the department.
Supports multiple volunteer programs, staff members, and volunteers.
Primary Duties & Responsibilities
- Participates in administrative workflow, ., scheduling interviews and appointments, processing applications
- Staffs the front office, ., greeting, pointing the way, processing badges and uniforms
- Performs task-based roles, supporting the director, assoc. director, program administrators
- Engages in correspondence, calls, emails, data processing, supply orders, and badging
- Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.
- Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
- Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and / or presentation materials.
- Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and volunteer workforce and program planning and / or other department reports.
May prepare summary of information or data.
- Distributes and disseminates information within the department and / or unit.
- Orders supplies and arranges for equipment maintenance.
- Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
- Establishes and maintains an internal filing system.
- May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and / or UKG timecard editor within the department and or unit.
Education
HS Diploma / GED Required
Experience
Minimum of 2 years administrative or office experience required
Proficient use of Microsoft Office Suite
Very strong interpersonal skills
Keen attention to detail
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