Accounts Payable Clerk

Are you looking for a fun, flexible, and fast-paced work environment, supportive coworkers, and a chance to grow as a professional?

At the RIT Inn & Conference Center, we are committed to satisfying our customers, working collaboratively, and providing career development opportunities for our employees.

The RIT Inn & Conference Center, managed by Gunther & Associates, LLC, is a premier hotel in Rochester, New York perfectly located near most major businesses, residences, and area attractions.

Our hotel offers the comfort and convenience of a full service hotel at an affordable price.

Why should you work at the RIT Inn & Conference Center?

• Competitive compensation package
• Full benefits package
• Extensive training and opportunities to advance
• Free employee parking

SUMMARY

The Accounts Payable Clerk will provide financial and administrative support for the management team. Primary responsibilities include processing invoices, answering accounts payable inquiries, and reconciling supplier statements.

The Accounts Payable Clerk will also provide administrative support that includes but is not limited to donation requests, HUB orders, and Certificate of Insurance documents.

Special emphasis is placed on accommodating guest preferences, flexibility with work assignments, efficiency, quality, and social demeanor that contributes to a hospitable work environment.

Must be available during business hours Monday - Friday, 8 : 30am - 5pm.

SPECIFIC RESPONSIBILITIES

• Preparation of vendor invoices for payment
• Distributing invoices to appropriate staff
• Processing invoices to make sure payments are correct and on time
• Matching and filing invoices and receipts
• Maintaining records of all vendor payments
• Ensuring outstanding balances are updated with credit memos that are due
• Answering queries from suppliers, contractors, RIT's AP department, and hotel staff about accounts payable or payments made
• Providing the Manager of Financial Reporting and Accounting information to setup new vendors in Payment Works as needed
• Reconciling invoices to the check register
• Hotel liaison with RIT's Accounts Payable department
• Quarterly monitoring of Purchase Order balances and usage of Purchase Order line allocation
• Review and reconcile travel agent and OTA commissions
• Monitor, track, and place print orders with the RIT HUB. Responsible for getting job quotes, troubleshooting problems, and reconciling invoices.
• Create donation certificates and maintain records for all donations
• Manage the Insurance Certificate Binder by reviewing certificates for accuracy, scanning new forms, placing originals in the binder, and removing expired forms for storage
• Properly maintain all work equipment, tools, and supplies
• Remain current with daily and weekly hotel developments
• Respond to guest requests and inquiries with appropriate level of sensitivity and immediacy
• Maintain ongoing communication and collaboration with staff to achieve high levels of cooperation and service excellence
• Perform any task not outlined above that the associate has the ability to perform

SKILL REQUIREMENTS

• Excellent interpersonal skills and the ability to interact effectively with individuals from diverse backgrounds both internal and external to the organization.
• Demonstrates well developed written and oral communication skills.
• Support for the culture in place for the on site management of Gunther & Associates, LLC
• Ability to foster a cooperative and productive work environment
• Supports the adherence and compliance with internal controls
• Uses effective listening skills
• Identifies teamwork opportunities
• Manages time well

QUALIFICATIONS

• Computer literacy, including confidence using Microsoft Word, Microsoft Excel, and accounting and accounts payable software (currently Microsoft Office, Opera, and Oracle)
• Good organization skills, including the ability to multi-task and prioritize
• Strong verbal communication skills, including active listening and telephone manner
• Interpersonal skills, including conflict resolution, for building strong relationships with suppliers, contractors, and business partners
• Knowledge of Accounts Payable

Previous 2-3 years accounts payable experience preferred.

PHYSICAL REQUIRMENTS

• Must be able to lift items weighing up to 25 lbs.
• Must have adequate communication and hearing skills to perform the required job responsibilities. Must have adequate vision with or without corrective lenses.
• Must be able to read and write.
• Must be able to walk and stand for long periods of time.
• Reasonable accommodations can be made

WORK CONDITIONS

Work is performed indoors. Pace of business varies.