Executive Assistant I

Job Description :

Top qualifications - 5 years of experience supporting executive level management

Completes work in fast paced, changing environment without compromising accuracy

High volume travel booking (can have multiple changes and multiple legs for trips)

Highly proficient in managing multiple executives calendars including scheduling of clients and internal employee meetings within Outlook

Microsoft Suite experience (proficient in Word, Excel, PowerPoint, Teams)

Concur, Workday, and Salesforce Experience a plus

Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team s needs

Handles confidential information discreetly and professionally

Responsible for calendar management, correspondence, expense reports, travel arrangements, and HR needs

Handles incoming inquiries, research and communicates in a professional and timely manner

Responsible for meeting coordination, video conferencing and scheduling, and organizing proper room setup as needed

Prepares materials for meetings as requested

Coordinates various calendar events

Perform duties in a professional manner that includes thorough planning and research to result in completed assignments of the highest quality

Other duties / projects as requested

ESSENTIAL JOB FUNCTIONS Under general supervision, provides administrative support to the leadership team to include the executing, maintaining, and coordinating complex calendar of meetings and travel

Interacts with senior leaders and executives within the organization and with outside professional organizations

Highly proficient in managing multiple executives calendars including scheduling of clients and internal employee meetings within Outlook

Heavy travel scheduling experience which includes, booking trips that require multiple segments, making sure meetings do not overlap with travel requirements as well as handling last minute travel changes

Provides superior client service during all interactions with clients, vendors, internal partners, and teammates

Strong verbal and written communication skills and the ability to work in a team environment

o Effectively and decisively communicates on assignments to limit the need for multiple interactions with segment head and / or staff

o Professional liaison that facilitates information flow, using clear and fact-based communication o Anticipates deliverables for upcoming milestones and is prepared with information

Handles HR related tasks which includes onboarding / offboarding new hires, system access, timecards, purchasing and expenses

Handles confidential information and documents with discretion

Collects, compiles, and analyzes moderately complex data and information for inclusion in reports and presentation materials;

also includes general running of reports as needed

Performs proactive problem research and assists in resolution

Manages day-to-day office operations, composes written communications as needed

Completes work in fast paced, changing environment without compromising accuracy

Clearly and immediately communicates and elevates any problems / issues

Assists with special projects for events, new processes, or presentations as they arise

REQUIRED QUALIFICATIONS

High School Diploma or Equivalent experience

5 years relevant experience supporting executive management.

Strong working knowledge of Word, Excel, PowerPoint, Outlook, Microsoft Teams Preferred knowledge of Workday, CWT (travel system) and Salesforce Reliable, proactive, and self-motivated High-level problem-solving skills with the ability to prioritize and anticipate needs in fast pace, high pressure environment

Ability to engage with Executive Level Management

Excellent written and verbal communication skills

Strong organizational and time management skills

Exercises sound judgment, discretion, and confidentiality in all matters

Takes initiative and works independently on routine as well as more complex matters.

Proven ability to manage multiple calendars and projects at one time.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.