Primary Purpose :
Under direct supervision provide reception and clerical assistance for the efficient operation of the campus office.
Qualifications :
Education / Certification :
High school diploma or GED
Special Knowledge / Skills :
Proficient keyboarding skills
Effective organization, communication, and interpersonal skills
Ability to follow written instructions
Ability to operate multi-line phone system
Minimum Experience :
One year clerical experience in office setting
Major Responsibilities and Duties :
Reception and Phones
- Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
- Greet and direct campus visitors.
- Assist parents in checking students in and out of school.
- Receive, sort, and distribute mail, messages, documents, and other deliveries.
- Assist with the receipt and distribution of student materials, including homework requests.
- Maintain visitor log and issue visitor passes.
Other
- Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
- Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
- Provide clerical assistance as needed.
- Maintain confidentiality.
Supervisory Responsibilities :
None
Equipment Used :
Multi-line phone system, personal computer, and typewriter.
Working Conditions :
Mental Demands / Physical Demands / Environmental Factors :
Tools / Equipment Used : Standard office equipment including personal computer and peripherals
Posture : Prolonged sitting; occasional bending / stooping, pushing / pulling, and twisting
Motion : Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting : Occasional light lifting and carrying (less than 15 pounds)
Environment : May work prolonged or irregular hours ; occasional districtwide travel
Mental Demands : Work with frequent interruptions; maintain emotional control under stress
Occasional districtwide and statewide travel; frequent prolonged and irregular hours.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
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