Administrative Assistant - Immigration Legal Services (SPANISH SPEAKING) Sacramento, CA

Administrative Assistant - Immigration Legal Services (SPANISH SPEAKING)

Position title : Administrative Assistant Immigration Legal Services

If the following job requirements and experience match your skills, please ensure you apply promptly.

Reports to : Immigration Legal Services Program Coordinator

Classification : Full time, non-exempt

Supervises others : No

About us : Opening Doors, Inc. envisions a world in which migrants and refugees lead lives of joy and belonging, embraced by welcoming communities.

Our mission is to enrich communities by supporting immigrants, refugees, and survivors of trafficking on their path towards stability, self-sufficiency and belonging.

Opening Doors is guided by our organizational values :

• Rising Together : We are in this together and depend on each other.
• Honoring Dignity : We recognize and honor everyone’s strength and inherent dignity.
• Embracing Courage : We do the right thing, even when the path is uncertain.
• Seeking Joy : We take time to be together, celebrating our diverse cultures and recognizing our victories.

Opening Doors began in 1993 as a small refugee resettlement agency and today serves 2,000 clients per year across our 5 program areas : Refugee Programs, Human Trafficking Programs, Immigration Legal Services, Health Programs, and Economic Prosperity Programs.

Ideal candidate : The ideal candidate is organized, proactive, solution-oriented, detail-oriented, and has strong communication skills.

They will have the ability to work effectively in multi-cultural work environments, showing respect and sensitivity for cultural differences, and will be passionate about Opening Doors’ mission.

Responsibilities : The essential duties and responsibilities of this position include the following :

• Provide administrative support to staff and clients in the ILS program.
• Answer, screen, and forward incoming calls to ILS program staff.
• Process daily mail, which includes notifying clients and attorneys of time-sensitive information, updating case management database, and retaining copies in client files.
• Schedule client appointments and update attorney calendars.
• Maintain client data in case management systems.
• Assemble and mail or deliver time-sensitive submissions to government agencies.
• Assist Program Coordinator with opening and closing client files.
• Other duties may be assigned in the sole discretion of the Organization. The Organization may assign or shift duties and responsibilities to this position at any time due to reasonable accommodation or other reasons.

Required Qualifications : The requirements listed below are representative of the knowledge, skills and / or abilities required :

• High levels of attention to detail and demonstrated ability to adhere to organizational policies and procedures.
• Familiarity with clerical or administrative office support.
• Ability to collaborate effectively with colleagues while maintaining confidentiality.
• Possession of a valid driver’s license and vehicle insurance.
• Fluency or high proficiency in spoken Spanish.

Preferred Qualifications : The requirements listed below are not required but are desired :

Previous experience with clerical, administrative or operational office support.

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