Executive Assistant

Title : Executive Assistant

Report to : Charlis Brock (President / COO)

Desired Experience and Skills :

• Proven experience as an executive assistant or in a similar administrative role.
• Exceptional organizational and time-management skills.
• Strong communication abilities, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling software.
• Ability to handle sensitive information with confidentiality.
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

Role Summary : We are seeking a highly organized and proactive Executive Assistant to support our President & Chief Operating Officer (COO).

This role requires a dynamic individual who can effectively manage a wide range of responsibilities, from scheduling and event planning to travel coordination and communication.

The ideal candidate will be detail-oriented, adaptable, and able to handle multiple tasks efficiently.

Responsibilities :

• Provide a high level of communication with President & COO, executive leaders, and business leaders throughout the community.
• Ensure success for President & COO by protecting calendar through assisting with protected blocks, managing conflicts and fielding requests.
• Scheduling and booking out of town trips including flights, hotels, and ground transportation.
• Manage scheduling needs including directing internal and external schedule requests, booking reservations and strategically plan necessary meetings, happy hours, and lunches.
• Manage and review President & COO's monthly expense reports.
• Maintain and update the events calendar and coordinate events such as conventions and conferences.
• Provide support for conferences, offsite meetings, and group dinners, including catering, accommodations, and occasional travel to provide on-site support.
• Organize and manage weekly, monthly and quarterly meetings, including gathering content, preparing slides, and running point on presentations.
• Occasional event planning for both internal and external events. Full execution for smaller events and team support for larger events.
• Assisting with strategic projects to help efficiency. Gather information, run data, and develop reports to ensure success.

Qualities of a High Performing Team Member :

• Strong work ethic
• Accountability
• Approachable
• Committed
• Courageous
• Driven
• Dedication
• Integrity
• Learner
• Loyal
• Passionate
• Servant Leadership
• Trustworthy

The above statements are intended to describe the general nature and level of work being performed by Associates assigned to this classification.

They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Associates are responsible for reviewing the CBI Sourcebook and other forms of communications such as policy and procedure updates for additional details and job requirements.