Senior Executive Assistant- Charlotte NC

Description

The Senior Executive Assistant manages the day-to-day administrative operations of the assigned Senior Executive(s). This role requires extensive knowledge of executive operations, policies, practices, and personnel, along with a high level of discretion, diplomacy, and professionalism with wide latitude for independent judgment.

Depth & Scope :

• Provides diversified administrative support to the Senior Executive
• Assures timely and confidential dissemination of material and the confidential destruction of materials
• Ensures arrangements for meeting facilities and catering are well executed
• Supports the addressing of Customer / Colleague concerns directed at the Senior Executive and ensures they are routed to the appropriate person for resolution
• May personally represent the Senior Executive through experienced and polished interaction leaving an elevated professional image with Customers / Colleagues
• Plans and implements special events for Senior Executives including multi-day activities
• Ensures travel preferences, accommodations, meetings and agendas and care of guests are delivered without incident for small to large groups
• Works with external vendors and service providers to ensure consistent high-quality function support
• Ensures the Executive's complex itinerary is accommodated through detailed travel arrangements coordinating demanding schedules
• Ensures own work is in compliance with applicable laws, regulations and guidelines, as detailed in policies located on Company intranet;

policies include but are not limited to Fair Lending, Know Your Customer, Bank Secrecy Act and other applicable anti-money-laundering policies

• Provides desktop support specific to department tools and software applications, assisting users and coordinating issues before escalating to technology staff
• Reviews industry-related bulletins, notices, and other types of communications and analyzes impacts as assigned, keeping Manager updated
• Develops plans for any necessary procedural changes and distributes relevant materials to affected staff
• Manages, reviews, and approves the expenses of the senior executive and their direct reports as needed

Education & Experience :

• High School diploma
• 5+ Years of related experience
• Exceptional interpersonal and communication skills, both written and verbal, required
• Ability to work directly with senior level executives and across all levels of the organization
• Project management skills preferred and must be flexible with ability to multi-task and prioritize
• Ability to remain poised, professional and composed at all times and make independent decisions using good business judgment in a fast paced environment
• Knowledge of Company organization, terminology and operations preferred
• Ability to work independently without direct daily supervision
• Exceptional Customer orientation and service delivery skills
• Proven organizational and administrative skills
• PC skills including proficiently with spreadsheets, reporting tools and presentation software and software applications

Physical Requirements :

Never : 0%; Occasional : 1-33%; Frequent : 34-66%; Continuous : 67-100%

• Domestic Travel Occasional
• International Travel Never
• Performing sedentary work Continuous
• Performing multiple tasks Continuous
• Operating standard office equipment - Continuous
• Responding quickly to sounds Occasional
• Sitting Continuous
• Standing Occasional
• Walking Occasional
• Moving safely in confined spaces Occasional
• Lifting / Carrying (under 25 lbs.) Occasional
• Lifting / Carrying (over 25 lbs.) Never
• Squatting Occasional
• Bending Occasional
• Kneeling Never
• Crawling Never
• Climbing Never
• Reaching overhead Never
• Reaching forward Occasional
• Pushing Never
• Pulling Never
• Twisting Never
• Concentrating for long periods of time Continuous
• Applying common sense to deal with problems involving standardized situations Continuous
• Reading, writing and comprehending instructions Continuous
• Adding, subtracting, multiplying and dividing Continuous

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.

They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities & duties are considered essential functions for ADA purposes.

Who We Are

TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience.

With more than 6,500 professionals operating out of 40 cities across the globe, we help clients meet their needs today and prepare for tomorrow.

Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions.

In 2023, we acquired Cowen Inc., offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise, while growing our strong, diversified investment bank.

We are growth-oriented, people-focused, and community-minded. As a team, we work to deliver value for our clients every day.

Our Total Rewards Package

Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical and mental well-being goals.

Total Rewards at TD includes base salary and variable compensation / incentive awards (e.g., eligibility for cash and / or equity incentive awards, generally through participation in an incentive plan) and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off (including Vacation PTO, Flex PTO, and Holiday PTO), banking benefits and discounts, career development, and reward and recognition.

Additional Information :

We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.

Colleague Development

If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.

Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD and we’re committed to helping you identify opportunities that support your goals.

Training & Onboarding

We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.

Interview Process

We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

If you are an applicant with a disability and need accommodations to complete the application process, email the TD Bank US Workplace Accommodations Program at .

Include your full name, best way to reach you, and the accommodation needed to assist you with the application process.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.