Job Title : Site Coordinator / Administrative Assistant
Location : Chapel Hill, NC, 27514
Contract
Primary Function of Position : An integral part of the organization providing administrative support to the site. He or she acts as a liaison between Management and operating departments to ensure high standards of the organization are met.
The successful candidate will project a warm, competent, and professional attitude and image to all he or she comes in contact with - both internally and customer facing.
He or she must be proactive, resourceful, and efficient displaying a high level of professionalism and confidentiality at all times.
Roles & Responsibilities :
- Provide site support in office management and administrative services
- Coordinate services and appointments for 3rd party vendors, e.g. meals, events, maintenance, facility and operation related tasks
- Manage office supply inventory including refreshments to ensure availability of needed supplies within budget
- Assist in purchasing of indirect materials in accordance with purchasing policies
- Lead planner for Office social events and catering services
- Assist visitors and or coordinate on-site interviews with candidates
- Assist in Onboarding new hires with badges, cubicle set ups ( including IT equipment)
- Liaison with property manager, third party service providers,
- Coordinate site specific projects related to facilities, improvements
- Assists with data entry as assigned
- Assists with administrative duties as assigned
- First point of contact for visitors, monitors main production entryway
- Acts as the primary point of contact with workplace services group to ensure facilities contracts are executed appropriately (cleaning service, food / beverage service, etc.)
- Special projects & other duties as assigned.
Skills, Experience, Education, & Training :
- Minimum High School diploma
- Excellent organizational, time management, writing and communication skills
- Demonstrated knowledge and expertise in basic computer skills including MS office products (Word, Excel, Outlook, PowerPoint)
- Exceptional attention to detail
- Ability to think through and solve problems and exhibit good judgment with clients, vendors, and staff
- Demonstrated knowledge of professional office procedure and etiquette
- Adeptness to multi-task and follow up
- Capable to work independently as well as in a team. Resourceful and creative self-starter
- Ability to establish and maintain effective working relationships with employees and officials; ability to communicate effectively orally and in writing
TB EN
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