Site Coordinator / Administrative Assistant

Job Title : Site Coordinator / Administrative Assistant

Location : Chapel Hill, NC, 27514

Contract

Primary Function of Position : An integral part of the organization providing administrative support to the site. He or she acts as a liaison between Management and operating departments to ensure high standards of the organization are met.

The successful candidate will project a warm, competent, and professional attitude and image to all he or she comes in contact with - both internally and customer facing.

He or she must be proactive, resourceful, and efficient displaying a high level of professionalism and confidentiality at all times.

Roles & Responsibilities :

• Provide site support in office management and administrative services
• Coordinate services and appointments for 3rd party vendors, e.g. meals, events, maintenance, facility and operation related tasks
• Manage office supply inventory including refreshments to ensure availability of needed supplies within budget
• Assist in purchasing of indirect materials in accordance with purchasing policies
• Lead planner for Office social events and catering services
• Assist visitors and or coordinate on-site interviews with candidates
• Assist in Onboarding new hires with badges, cubicle set ups ( including IT equipment)
• Liaison with property manager, third party service providers,
• Coordinate site specific projects related to facilities, improvements
• Assists with data entry as assigned
• Assists with administrative duties as assigned
• First point of contact for visitors, monitors main production entryway
• Acts as the primary point of contact with workplace services group to ensure facilities contracts are executed appropriately (cleaning service, food / beverage service, etc.)
• Special projects & other duties as assigned.

Skills, Experience, Education, & Training :

• Minimum High School diploma
• Excellent organizational, time management, writing and communication skills
• Demonstrated knowledge and expertise in basic computer skills including MS office products (Word, Excel, Outlook, PowerPoint)
• Exceptional attention to detail
• Ability to think through and solve problems and exhibit good judgment with clients, vendors, and staff
• Demonstrated knowledge of professional office procedure and etiquette
• Adeptness to multi-task and follow up
• Capable to work independently as well as in a team. Resourceful and creative self-starter
• Ability to establish and maintain effective working relationships with employees and officials; ability to communicate effectively orally and in writing

TB EN