Program Coordinator - Laney Graduate School

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All the relevant skills, qualifications and experience that a successful applicant will need are listed in the following description.

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future.

We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following : establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.

KEY RESPONSIBILITIES :

• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and / or volunteers.
• Performs related responsibilities as required.
• Organizes and coordinates operational facets of the Diversity, Inclusion, and Community Engagement office.
• Assists in the implementation of program initiatives which may include the preparation of briefing materials, reports, correspondence, and other documents, performing research, developing and maintaining databases, and developing promotional materials.
• Tracks activities around social media and Prospect campaigns, including coordinating among communications, systems, and recruiting.
• Assists with assembling related materials to ensure there are regular updates to the EDGE and Recruitment aspects of the LGS website.
• Maintain and organize e-filing and storage systems.
• Coordinates all logistical arrangements for meetings, conferences, and travel. Specifically, manages all organization for the following events, including room reservations, catering, communications, and acting as host during the event :
• All EDGE Seminars and Mixers
• Annual Diversity Reception
• Diversity Week
• Graduate Student Appreciation Week
• On-site Recruitment Visits
• Learning about Laney : Preview Visitation
• Summer Undergraduate Research Program
• Acts as liaison with ECAS (housing; mentor matching; payroll; scheduling of the professional development session, etc).
• Welcome Week
• Prepares and distributes operational, statistical, and financial reports, as requested.
• Monitors expenditures and ensures accurate and timely processing of expense reports, reimbursements, and all related expenses.
• Communicates with national and international program contacts.
• Liaison with other affiliated groups and organizations.
• Ensures that lists of community partners, both external and internal, are kept current.
• Review incoming correspondence and identifies items of special interest to management.
• Tracks all program expenditures and may participate in the budget preparation process.
• Track all recruiting items, including promotional supplies, printed collateral, suitcases, visitation schedules, and travel plans.
• Maintains calendars and prioritizes meeting requests for management.
• Performs related responsibilities, as requested.
• This is not an administrative support position.
• This position supports both the Laney Graduate School’s recruiting activities and activities related to diversity and community engagement.
• Reports to the Associate Dean for Diversity, Recruitment, and Community Engagement / Chief Diversity Officer.

MINIMUM QUALIFICATIONS :

• Bachelor's degree in a field related to the program.
• Two years of related experience, or an equivalent combination of education, training and experience.

PREFERRED QUALIFICATIONS :

• Prior experience in project coordination and support and event planning.
• Two years of related experience in providing executive or senior administrative support within a medium or large-sized organization.
• Proficiency with Adobe Creative Cloud and Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to provide an inclusive and welcoming work / educational environment.

NOTE : Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion.

Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status.

Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law.

Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination.

Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action.

Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request.

To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) 404-712-2049 (TDD).

Please note that one week advance notice is preferred.

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