Office Specialist 2

Department Summary

The Division of Global Engagement (DGE) works to make the University of Oregon a more global university. In 21st-century higher education, international engagement is not an optional extra : as noted in UO's Academic Plan, it is a core mission, essential to a thriving, socially salient, intellectually robust, academic community.

It is part of the normal functioning of every school, college, department, and center. DGE works to support and integrate the wide range of international engagements, global-scale projects, and transnational partnerships launched and maintained in our many academic units.

Units within DGE consist of International Student and Scholar Services (ISSS), Global Education Oregon (GEO), and Global Studies Institute (GSI), all of which are supported by a Central Administration team that consists of Finance, HR and Office Management, and Marketing and Communications professionals.

The Division of Global Engagement (DGE) integrates and advances UO’s many projects of internationalization in support of students, faculty, the campus community, and the UO Academic Plan.

We do so because we believe global engagement is foundational to academic excellence; vital to our students’ educational development, personal growth, and professional competitiveness;

essential for faculty development and research excellence; and integral to the university’s social mission as a premier public residential research university.

Position Summary

The purpose of the Office Specialist 2 position is twofold : serving as the initial point of contact for those visiting DGE by providing front desk reception services and providing administrative support to unit leadership (primarily GEO and ISSS).

Duties associated with front desk reception include but are not limited to assisting walk-in visitors, answering telephones, scanning, copying, and filing documents, mail processing, shipment preparation.

Duties associated with administrative support to unit leadership include but are not limited to assisting with calendaring for directors and assistant directors, organizing and coordinating DGE and unit-level events, such as unit all staff meetings, taking detailed meeting notes and sharing or filing as directed.

This position reports to the Office Manager.

Minimum Requirements

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate’s degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.