ADMINISTRATIVE ASSISTANT (CHICAGO, IL)

PRIMARY JOB RESPONSIBILITIES :

1) Answers incoming telephone inquiries from Hiossen customers including from dentists and other customer personnel in a prompt and professional manner;

handles questions and other requests ensuring excellent customer service.

2) Responds to incoming fax transmissions and emails; transmits fax communications under the direction of Hiossen Sales Management or their designees.

Provide product information to customers in response to telephone inquiries

3) Coordinates and tracks stock and all items stored in the Branch warehouse. Assists Hiossen Sales team in coordinating warehouse and stock records, materials and other items, as assigned.

4) Processes Product Orders on a daily basis, in accordance with Hiossen policies and procedures, including pulling stock from warehouse;

scanning bar codes and performing related order processing duties in support of Sales team.

5) Registers attendees at AIC seminars (Basic Implant Training), prepares documentation, arranging meals and refreshments in conjunction with seminars , product and sales related promotional activities and learning seminars

6) Handles product returns from Hiossen customers including paperwork, recordkeeping, reports, ensuring proper crediting to customer accounts in accordance with Hiossen procedures.

Handles processing for unused products.

7) Works collaboratively with Hiossen Finance Department, Corporate departments, Branch and Regional offices

8) Maintains adequate product and technical knowledge of all Hiossen products and related procedures and policies

9) Prepares and submits reports as directed by the Regional Sales Manager or Branch Manager

10) Other related administrative duties as assigned or as required

REQUIRED KNOWLEDGE AND SKILLS :

• Must possess and practice excellent customer service skills; maintains basic knowledge of Hiossen products. Requires proficiency in use of MS Office (Word, Excel & Power Point);
• Pipeline, ERP system and other applicable Hiossen software and systems, as required. Maintains knowledge of Hiossen bar code system in conjunction with ERP system and other tracking procedures;

Bilingual in English & Korean required

EDUCATION AND EXPERIENCE :

High School Diploma required along with at least 2 years of successful experience as an administrative assistant in a sales office environment

LANGUAGE SKILLS :

The ability to read, write, understand and communicate clearly with employees, customers and within Hiossen in order to successfully and effectively complete assigned job responsibilities is required.

QUANTITATIVE / MATHEMATICAL SKILLS :

Requires the ability to satisfactorily read, interpret, prepare reports and other job related information and satisfactorily communicate information within the scope of Administrative Assistant's job duties.

Must possess sufficient aptitude to learn aspects of Hiossen products to accurately and effectively communicate information to Hiossen customers.

Required to maintain product knowledge at all times.

WORK ENVIRONMENT :

The Administrative Assistant's works in an office based environment at a designated Branch location. The AA will spend approximately 20% of their time on a daily basis engaged in processing inventory and fulfilling product orders and returns stored in the warehouse.

PHYSICAL DEMANDS :

The position requires continuous use of a computer while sitting and occasional lifting and carrying objects weighing up to 25 pounds.

Duties include packing, re-stocking and carrying items weighing up to 25 pounds.

BENEFITS :

Health, life, dental insurance

Long- and short-term disability

401(k) with 100% company match (up to 5% of salary)

PTO (15 days for first year- 6 days paid vacation,9 sick days );(20 days for second year)

Paid holidays

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)