Administrative Assistant

Administrative Coordinator

Somerville / Cambridge MA, Hybrid, 3-4 days a week onsite

Salary : $40,000 - 50,000K

Must Haves :

• Bachelor's Degree
• 0-2+ years of Administrative / office based work or internship experience
• Polished / Professional (can communicate with direct level)
• Strong written and verbal communication skills
• MS Office Suite

Preferred :

• 1-2+ years of post grad experience
• Non-profit
• Experience with Fundraising support
• Blackbaud

Administrative Coordinator

Seeking an Administrative Coordinator to join our team. This is a fast-paced, high-energy position with opportunities for career growth.

The Administrative Coordinator supports our various initiatives including support for fundraising and events. This is a full time, hybrid position.

This position reports to the Director of Communications & External Relations.

Key Responsibilities

• Under the direction of the Director of Community Outreach & Education, coordinate aspects of grant submissions, including research, drafting proposals, preparing reports, and tracking progress and compliance.
• Under the direction of the Director of Communications and External Relations, prepare and distribute marketing and promotional materials related to events, corporate partnerships, and grant initiatives.
• Maintain the donor database, utilizing the event and grant management functions.
• Process all gifts, sponsorships, and other contributions, including invoicing sponsors and ensuring timely receipt of sponsorships.
• Organize aspects of ADA Forsyth’s internal and external events.
• Support the department with administrative tasks and other assigned duties as needed.

Qualifications

• Bachelor’s degree
• 1-2 years’ experience in academic, community-based or other non-profit organization a plus.
• Experience working with databases (e.g. Salesforce, DonorPerfect, Blackbaud etc.) preferred.
• Event fundraising support experience a plus.
• Proficient in Microsoft Office products and ability to learn how to use new software quickly.
• Innovative, creative, and solutions-oriented thinker with a collaborative approach to work.
• Internal drive to produce high quality work.
• Ability to coordinate and prioritize multiple projects with fast turnaround times and deadlines.
• Strong written and oral communication and interpersonal skills.
• Ability to work independently; show flexibility and adapt to changing priorities.
• Attention to detail, flexibility, and a sense of humor / perspective is a must.
7 days ago