Responsibilities
- Liaise with executive, senior officers of the firm, maintaining utmost discretion and responsiveness.
- Manage all EVP / CIO travel arrangements and rebooking's.
- Capture and act on expense reports when received with required approvals.
- Arrange and coordinate in-person and remote meetings for CIO with other senior executives, external investment management partners, internal investments staff and other internal stakeholders.
- Manage meeting preparation and follow up.
- Develop and maintain schedule of external manager meetings; plan ahead to anticipate and confirm any preparation materials that may be needed in advance.
- Reserve meeting location(s), confirm and follow up on technology needs, arrange ground transportation, catering, and security notifications as needed.
- Coordinate with investment staff to ensure materials are prepared and submitted in a timely manner and are delivered in the desired format.
- Take, organize, and / or file detailed meeting minutes as needed.
- Provide leadership to other administrative staff.
- Establish and maintain effective working relationships at all levels of the organization.
Qualifications
Required Education :
College degree.
Highly Preferred Education :
Bachelor's degree.
Required Work Experience :
8+ years of related work experience.
Highly Preferred Work Experience :
- Supporting, interacting, and coordinating with C-suite and senior leaders including but not limited to the stewardship and handling of restrictedmunications.
- Familiarity, interest and / or work experience in investment management.
Required Skills :
- Exceptional organizational skills, strategic thinking, and attention to detail.
- Excellent professional judgment and discretion.
- Excellent MS Office (Word, Excel, Powerpoint) skills.
The hiring range for this position is $$ per hour. The final salary offer will vary based on individual education, skills, and experience.
The position is eligible to participate in FM Global'sprehensive Total Rewards program that includes an incentive plan, generous health and well-being programs, a 401(k) and pension plan, career development opportunities, tuition reimbursement, flexible work, time off allowances and much more.
FM Global is an Equal Opportunity Employer and ismitted to attracting, developing, and retaining a diverse workforce. Job ID 14153
Executive Administrative Assistant
The Executive Administrative Assistant will be responsible for providing project management and administrative support to the Global Medical Head of Dupixent Franchise. Maintains and establishes regular contact with Vaccines executives as well as Sanofi executives. High School Diploma or GED and 6+ ...
Executive Administrative Assistant
Enters requests for payments into accounting system based on documentation provided by supervisor, team members, or more senior administrative assistant; assists with response to inquiries from accounts payable and payees. Enters requests for payments into accounting system based on documentation pr...
Executive Administrative Assistant
As an Executive Administrative Assistant in the Commercial & Investment Bank Technology East team, you will have the opportunity to work in a fast-paced organization where each day is unique. Act as a subject matter experts for policies and procedures * Work cooperatively with the administ...
Executive Administrative Assistant
The Executive Administrative Assistant will provide confidential and proactive partnership to the EVP, Chief Marketing Officer at the Framingham Home Office, to enhance the EVP’s effectiveness and meet the needs of a global, complex TJX Marketing organization. Operate independently to provide the ap...
Executive Administrative Assistant
The Executive Assistant to the Chief of Staff provides administrative support and plays a crucial role in ensuring the smooth operation of executive functions, handling diverse tasks with efficiency, discretion, and attention to detail. Job Description - Executive Administrative Assistant (3286211)....
Executive Administrative Assistant - $30/hr
Acting as the administrative point of contactbetween the executives and clients. Performs administrative work of a high levelwith minimal direction and supervisios. ...
Executive Administrative Assistant - $30/hr
Acting as the administrative point of contactbetween the executives and clients. Performs administrative work of a high levelwith minimal direction and supervisios. ...
Executive Administrative Assistant
Liaise with executive, senior officers of the firm, maintaining utmost discretion and responsiveness. Arrange and coordinate in-person and remote meetings for CIO with other senior executives, external investment management partners, internal investments staff and other internal stakeholders. Provid...
Administrative/ Executive Assistant
Administrative OR Executive Administration experience supporting executives in a fast-paced environment. The Executive Assistant will partner with our Chief People Office and SVP, Operations to support their day-to-day work as well as longer term priorities. Create and maintain alignment on key busi...
Senior Administrative Assistant/Executive Assistant
A mission driven Biotechnology company in Waltham is seeking a highly organized Senior Administrative/Executive Assistant to join their amazing team. Manage all Outlook calendars for the CEO and select members of the Executive team. Provide project management oversight to a myriad of executive initi...