Onsite 1st Shift - 8AM to 5PM (M-F) 40 hours a week, business casual
Position Overview
- Independently performs a full range of administrative support duties of a highly confidential and highly challenging nature, typically in support of level III division or platform officers and their direct reports in multiple countries.
- Facilitates workflow through a manager's office using organizational knowledge to determine how to handle incoming requests and assignments, including work going to and from other managers.
- Creates responses to correspondence on behalf of the manager; determines course of action on issues that arise when the manager is unavailable.
- May perform some or all the following : guidance and limited work direction to others, project work consistent with the skills and skill level found in the job's other work, and multi-lingual assistance.
Duties :
Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors;
may coordinate meeting amenities (i.e. refreshments, etc.).
- Researches, resolves, and responds to inquiries / concerns from internal and / or external customers.
- Escalates complex issues for resolution as appropriate.
- Gathers, creates, maintains and / or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and / or provide timely information to various customers.
- Distributes information as appropriate to department members or internal / external customers.
Must Haves :
- Experience in administrative and office management.
- Advanced knowledge of Microsoft Office Suite as well as scheduling and calendar management.
Education Preferred :
- College Degree
- Experience Required : 1 3 years
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