Administrative Support Specialist

To be considered for this position, please fill out the following survey -

Position Description

Join Waste Solutions of Iowa as our Administrative Support Specialist and play a central role in our evolving operational landscape.

This vital position provides a unique opportunity to enhance and streamline our administrative processes, supporting our growth trajectory.

You will be crucial in ensuring that our office runs smoothly and efficiently, handling everything from office supplies and general tasks to assisting with HR and billing activities.

As the ideal candidate for this role, you’ll leverage your diverse administrative skills to implement and refine effective office procedures.

Your meticulous attention to detail and organizational prowess will help maintain the high standards our dynamic team strives to achieve, ensuring all administrative tasks are handled with precision and professionalism.

You’ll thrive in our fast-paced, collaborative environment where your contributions will enhance our operational efficiency and support our executive team.

We seek a proactive, solution-oriented individual with strong communication skills and an ability to handle multiple priorities.

If you’re excited to contribute to the backbone of our daily operations and drive administrative and operational excellence, we encourage you to apply for this role and join us in our mission to lead the industry.

Core Responsibilities

Administrative Oversight : Manage and maintain office supplies, ensuring that all necessary materials are adequately stocked and readily available.

Oversee the organization and tidiness of the office environment to foster a productive workspace.

Process Enhancement : Develop and refine office procedures to optimize administrative workflows, contributing to increased efficiency and productivity.

Implement new systems and processes that support the growth and operational needs of the company.

• HR & Billing Support : Assist with basic resource tasks, including onboarding logistics and employee documentation, as well as supporting billing activities like invoice preparation and collections efforts.
• Executive Assistance : Provide direct support to the executive team, helping manage schedules, coordinate meetings, and prepare essential documents, thereby enabling them to focus on strategic initiatives.
• Communication and Coordination : Serve as a primary point of contact for internal and external communications, ensuring messages are relayed promptly and accurately.

Facilitate smooth communication flows within the team and with external partners or clients.

Multi-tasking and Prioritization : Handle multiple tasks simultaneously, prioritize

Experience, Knowledge, and Skills

• Detail-oriented : High attention to detail and problem-solving skills.
• Communication : Kind and courteous when faced with difficult customers; firm and candid communication with all team members and customers.
• Time Management : Excellent time-management skills and ability to multitask and prioritize workload.
• Team Player : Excellent written and verbal communication skills; team-first mentality.
• Adaptability : Willingness to grow and pivot when necessary.

Benefits & Perks

• Competitive compensation package including competitive salary, bonus, paid time off, health insurance, and retirement plan.
• Great small business working environment and team.
• Opportunity to work with great people on meaningful work that directly impacts the success of the organization.

To be considered for this position, please fill out the following survey -

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties, and / or skills required.

It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.

WSI is a team environment and at any time may be pulled into a different department or duty depending on company needs. This may include asking to help on a weekend or help another WSI staff if needed.