Get to know Shine :
We are a strategy, identity and campaigning agency. At Shine we believe that mission-driven businesses can positively impact society and the world around them, while at the same time growing their organisation.
It is our expertise and our job to help them do that.
Shine is a collection of creatives, strategists, designers, and business experts. And did you know we're always looking to meet new people?
So don't hesitate to get in touch if this role sounds like you!
The role :
We are seeking a professional and experienced Executive Assistant to join our team, based in LA. The primary purpose of the role is to provide critical support to the Seniors Team.
We will count on you to :
- Manage Calendar for the Managing Director, manage meeting booking, reschedule meetings, be the main point contact for diary bookings and RSVPs.
- Manage inbox, full access, replying on behalf of the MD and managing a filing system.
- Arrange frequent and complex travel arrangements both domestic and international, booking flights and accommodation.
- Manage expenses, ensuring expenses are completed on a monthly and timely manner in line with the business processes.
- Manage adhoc events, booking client drinks and dinners and working closely with team of EAs to organise internal events.
- Process documents, putting together meeting packs ready for the next day of meetings.
What you need to have :
- Previous experience as an Executive Assistant, Personal Assistant, or a similar role.
- Ability to multitask, manage competing deadlines and priorities tasks accordingly.
- Proficient in Microsoft Word & Excel.
- Excellent verbal and written communication skills, and an advanced proficiency with time management.
- Meticulous attention to detail and accuracy.
- Ability to maintain confidential and sensitive information.
What we offer :
- A competitive remuneration package and employee benefits.
- Flexible working arrangements designed to suit individual circumstances and family needs.
- Birthday and study leave.
- Wellness Days to allow you to focus on your own physical and / or mental wellbeing.
- A workplace where you can access 2 weeks additional leave each year so you can take that extra break with family or friends.
- We applaud your need to give back to the community and give you 2 paid volunteer days each year to support one of our affiliated charities.
- A collaborative and fun culture.
- Plus, so much more!
What are the next steps?
Click on "Apply" to submit your formal application and our Talent Acquisition Team will be in touch. Don't delay - we'll be moving fast as soon as we find the perfect candidate.
Please ensure you read the below overview and requirements for this employment opportunity completely.
J-18808-Ljbffr
Remote working / work at home options are available for this role.
Executive Assistant (Entry Level) (Remote)
D Aceto Services LLC is seeking a motivated and detail-oriented Entry-Level Executive Assistant to join our remote team. In this role, you will provide essential support to executive team members, helping to streamline operations and enhance productivity. This position is ideal for individuals looki...
Remote - Executive Assistant - Based in Nashville
With nearly two decades of success, we are looking to expand and need a dedicated Administrative Assistant to support our CEO. Location: Remote, but you must reside in the Greater Nashville Area. At least 3 years of experience in an administrative or assistant role, preferably supporting senior lead...
Executive Assistant - Remote
Previous experience as an Executive Assistant, Personal Assistant, or a similar role. We are seeking a professional and experienced Executive Assistant to join our team, based in LA. Remote working/work at home options are available for this role. ...
Executive Assistant - Remote
Join our dynamic team at Bright Digital Solutions as an Executive Assistant, where you'll play a pivotal role in supporting our leadership team and ensuring the smooth operation of our fast-paced digital marketing agency. Minimum of 1 year of experience as an executive assistant or in a similar admi...
Executive Assistant (Currently remote)
Previous experience as an Executive Assistant, Personal Assistant, or a similar role. We are seeking a professional and experienced Personal Assistant to join our team, based in New York. Remote working/work at home options are available for this role. ...
Executive Personal Assistant to Renowned Musician, Author, Producer- hybrid remote and some in person as well as travel.
Qualifications:Experience: Previous experience as an Executive Assistant or Personal Assistant, preferably in the entertainment/music industry. Client’s Location:Primary residence in Seattle, with frequent travel to Los Angeles ( so you are based in LA with some travel) Overview:We are seeking a hig...
Remote Account Executive / Sales (Work from home)
We're looking for candidates with great customer service skills to fill our Remote Customer Service role!.This role is entirely remote and offers full-time/Part time hours with flexibility .We are ready to schedule interviews for this week.We're seeking someone who is great with people, building rel...
Assistant Faculty in Business: Build Your Personal Brand and Accelerate Your Career, Online - Remote
Assistant Faculty are an essential part of creating the optimal learning environment. The University relies on assistant faculty to support instructional faculty by interacting with students in online classrooms that have many students. The successful Assistant Faculty is student focused and able to...
Executive Administrative Assistant
Proven experience as an executive assistant or in a similar role, preferably supporting C-suite executives. This role is a unique blend of providing high-level administrative support to our executive team while overseeing our corporate office's smooth operation. Executive Admin - FULL-TIME – ONSITE....
Administrative Assistant - Special Education
Maintains close communication and a working relationship with vendor partners, county and district personnel, assistant principals, principals, ICEF administrators, RSP teachers, psychologists, general education teachers, counselors and other personnel. ...