ACCOUNTING SPECIALIST 3

DEPARTMENT OF ECONOMIC SECURITY Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision : A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

ACCOUNTING SPECIALIST 3

Job Location : Office of the Director - Arizona Early Intervention Program (AZEIP)

1789 West Jefferson Street, Phoenix, Arizona 85007 Posting Details : Salary : $49,000 - $51,000

Grade : 19

Closing Date : August 22, 2024 Job Summary :

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life.

DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.

az.gov; or click on the link here to view Our DES' video. Come Join the DES Team!

• DES is seeking an experienced and highly motivated individual to join our team as an Accounting Specialist 3. This position is responsible for work of considerable difficulty supporting the management of the fiscal, business, and operations functions, such as : coordination of program billing;
• collection and analysis of fiscal data to identify, summarize, and communicate trends; providing support and training to providers on fiscal matters;
• providing support on reporting and data requests; ensuring compliance to internal, state, and federal policies and procedures;
• process review and documentation including developing and recommending changes to policy and procedures; identification of problems and proposal of solutions to improve efficiency and decrease the Department's risk of fraud, waste and abuse;

and managing procurement, processing requisitions and vendor payments including claims and payment vouchers..

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords flexibility, autonomy and trust. Across our many agencies, boards, commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices and in hoteling spaces.

All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.

Job Duties :

Essential Duties and Responsibilities include but are not limited to :

• Coordinate billing activities and ensure policies and procedures are followed. Interpret billing policies and procedures to discern appropriate internal and federal requirements and ensure program priorities are executed.
• Effectively communicate with staff and service providers when assisting in fiscal matters.
• Collaborate with fiscal and programmatic staff to carry out fiscal monitoring activities, billing policies and procedures updates, and enhancements to streamline or add value to internal processes.
• Support and advise the Finance Manager on key fiscal, programmatic and business issues, and ensure effective information flow across the program and providers.
• Review, draft, process, and submit for approval any necessary fiscal documents, requisitions and payment requests using internal forms and tools.

Track task progress and communications to ensure responsiveness to stakeholders and timely resolution.

Train service providers on a regular basis, both in large group and individual settings, providing instruction on new policies and / or areas of needed improvement.

Prepare and assist in presenting at the monthly fiscal meeting with our provider community. Train internal staff as needed to support in the adherence to billing procedures.

Collect, compile, and perform analysis of fiscal data to identify, summarize, and communicate trends to support staff and service providers.

Knowledge, Skills & Abilities (KSAs) :

Knowledge of :

• Organizational techniques that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Principles and practices of administration with special reference to fiscal management and budgetary control.
• Accounting and mathematical techniques and proactive approaches to problem solving.
• Moderate-to-advanced functions of Microsoft Office applications, budgetary information system, procurement portals, database management, and spreadsheets.

Skills In :

• Researching, prioritizing, and following up on issues and concerns.
• Communicating complex concepts. Training small and large groups in a virtual setting on technical billing procedures.
• Effective administrative writing. Conducting research. Disseminating and interpreting operational policies and procedures.

Ability to :

• Comprehend, analyze, interpret, and reconcile financial data.
• Handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Build relationships and collaborate effectively with all levels of internal / external customers / partners.

Selective Preference(s) :

This ideal candidate for this position will have :

One year of management analysis experience appropriate to the assignment; OR three years of experience appropriate to the assignment;

A Bachelor's degree in a field appropriate to the assignment will substitute for one or two years of the required experience respectively but will not substitute for the management analysis experience.

Pre-Employment Requirements :

This position may require driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply : Driver's License Requirements.

Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks.

The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training.

An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency's ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify.)

Benefits :

The Arizona Department of Economic Security offers a comprehensive benefits package to include :

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster / adopted child (pilot program).
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work / life balance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work / life balance, report higher job satisfaction, and are more productive.

Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement :

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period.

The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

Contact Us :

For questions about this career opportunity, please contact us Daniel Worthington at 480-653-3041 or [email protected].

The State of Arizona is an Equal Opportunity / Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting Daniel Worthington at 480-653-3041 or OODHRStaffing@azdes.

gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.