Part Time Administrative Assistant, Post-Professional Physical Therapy Program

Overview

The Post Professional Physical Therapy Program is actively seeking a part-time Administrative Assistant, 21 hours per week, to assist with the day-to-day operations of the office, including administrative support for faculty to organize and run courses, appointment scheduling for our orthopedic resident students and their clinical mentors, communicating with current and prospective students, and continuing education course communications.

Collaborating closely with the Program Director and Assistant Director, this role will engage in various activities such as recruitment, orientation, commencement, and information sessions, and undertake additional duties and responsibilities as assigned or requested.

This position is eligible for benefits.

Responsibilities

Job duties will include :

• Assist the Director(s) of the program with the preparation and organization of online academic forms, files, copying, and use of Microsoft tools for everyday tasks.
• Communicate with Social Media personnel to maintain departmental presence, and website updates as directed.
• Review documents for accuracy, including syllabi per templates.
• Assist with setting regular meetings with mentors and residents and Excel tracking of mentor hours.
• Assist with setting up recruiting events, information sessions, and liaise with potential recruitment companies, sites, and people.
• Assist with advertising : creating and distributing brochures and flyers.
• Register students for summer course through MedBridge.
• Copy and mail course syllabi for foreign student credit evaluations.
• Distribute and collect graduation exit surveys, January, June, and September.
• Order and mail graduation cap and gowns for students.
• Work with instructors on course dates, course time, exams, syllabus, grades, reminders to students, shuttle bus schedule, supplies for each course.
• Attendance sheets throughout semester.
• Classroom assignments with Deans office.
• Continuing education, schedules, registration, certificates.
• Website updates, Handbook updates, Catalog updates.

Qualifications

Experience

Minimum one year experience as an Administrative Assistant

Knowledge / Skills / Abilities

• Effective and professional email and phone communication.
• Strong interpersonal skills and ability to collaborate with others.
• Familiar with use of social be proficient in computer programs such as Microsoft tools : Excel, Word, PowerPoint, Calendar.
• Good organizational skills, with attention to detail.
• Ability to multitask and follow-through on all assigned duties.
• Experience with Canvas learning management desired.
• Knowledge of surveys, mass emails, Share Point desired.

Travel

• Occasional travel ( at most two times per semester ) to Manhattan Campus.
• Work location is in person at our Central Islip Campus.

Maximum Salary

USD $27,051.00 / Yr.

Minimum Salary

USD $21,640.00 / Yr.

Touro University offers a comprehensive benefits package for full-time employees which includes :

• Full range of Health Plans Medical Plans (choice of EPO, PPO, High Deductible HSA) Flexible Spending Accounts (FSA) Dental Plans (PPO & HMO) and Vision Plan
• Dependent Care and Transit Programs
• Life Insurance, AD&D and Voluntary Supplemental Life Insurance
• Short-term and Long-term disability programs
• Retirement Plan (403b) - matching contribution up to 5% for eligible / enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
• Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
• Employee Assistance Program
• Early-Release Fridays (upon approval)
• Generous Paid Time Off Vacation, Sick Leave, Personal Leave & Floating Holiday Annual Holiday Schedule
30+ days ago