Financial and Operations Manager

Financial and Operations Manager

The Organ Pathobiology Therapeutics Institute (OPTIn) is searching for a Fiscal Manager to take a leadership role in the administration of the institute.

Incumbent develops and directs all post-award grant functions within the OPTIn, as well as overseeing the department budget and completion of SPARS.

This position reports directly to the OPTIn Director and requires the appropriate application of a broad knowledge of principles, practices and procedures in the field of fiscal administration.

Incumbent will be responsible for supervising pre-award, purchasing, and other administrative staff for the institute as well as managing day-to-day financial operations for the OPTIn.

Responsible for performing internal audits and ensuring compliance, developing and administering department budget in coordination with the Director, reconciling department and grant budgets, and preparing complex reports for OPTIn leadership, and serves as a primary contact and resolves complex issues for all matters related to financial management.

This position will be responsible for supervising the OPTIn administrative staff and processes by managing day-to-day financial operations including but not limited to purchasing, SPARS, payroll, accounting, and reporting.

• Specific tasks include : 1) developing OPTIn department budget and performing internal audits; 2) interpreting, implementing, and ensuring compliance with policies, procedures, and fiscal regulations for the OPTIn;
• 3) post award administration including the monitoring of budgets, reconciling budget levels and maintaining a shadow system, preparing cost projections and analyzing variances;
• 4) serving as a primary contact for all matters related to financial management by providing support, answering inquiries, and resolving complex issues;
• 5) preparing monthly reports on grant budgets and analyses for PIs and senior leadership and advising on strategic financial planning;
• 6) administration of bi-weekly and monthly payroll registers; 7) SPAR preparation and reconciliation; 8) approving travel and research related expenses for department personnel;
• 9) salary administration working with Director and department leadership; 10) distributing charges from university core services;
• 11) making recommendations regarding operational workflows and procedures; 12) managing special projects and analyses as determined by the Director or University;

13) tracking MyDisclosures, HSConnect training, and I-9 status for OPTIn employees.

The job duties outlined in this job description include common job responsibilities for this title and level of jobs and are not intended to cover every duty.

The Director reserves the right to assign other duties related to department administration.

Job Summary

Provides expertise around budgetary and financial planning processes and leads team. Monitors the University's finances continuously and crafts complex reports and analyses.

Reviews proposals, resolves inquiries, and maintains records. Aids in revising and ensures adherence to policies and procedures and regulations.

Essential Functions

Incumbent will be responsible for supervising pre-award, purchasing, and other administrative staff for the institute as well as managing day-to-day financial operations for the OPTIn.

Responsible for performing internal audits and ensuring compliance, developing and administering department budget in coordination with the Director, reconciling department and grant budgets, and preparing complex reports for OPTIn leadership, and serves as a primary contact and resolves complex issues for all matters related to financial management.

This position will be responsible for supervising the OPTIn administrative staff and processes by managing day-to-day financial operations including but not limited to purchasing, SPARS, payroll, accounting, and reporting.

• Specific tasks include : 1) developing OPTIn department budget and performing internal audits; 2) interpreting, implementing, and ensuring compliance with policies, procedures, and fiscal regulations for the OPTIn;
• 3) post award administration including the monitoring of budgets, reconciling budget levels and maintaining a shadow system, preparing cost projections and analyzing variances;
• 4) serving as a primary contact for all matters related to financial management by providing support, answering inquiries, and resolving complex issues;
• 5) preparing monthly reports on grant budgets and analyses for PIs and senior leadership and advising on strategic financial planning;
• 6) administration of bi-weekly and monthly payroll registers; 7) SPAR preparation and reconciliation; 8) approving travel and research related expenses for department personnel;
• 9) salary administration working with Director and department leadership; 10) distributing charges from university core services;
• 11) making recommendations regarding operational workflows and procedures; 12) managing special projects and analyses as determined by the Director or University;

13) tracking MyDisclosures, HSConnect training, and I-9 status for OPTIn employees.

The job duties outlined in this job description include common job responsibilities for this title and level of jobs and are not intended to cover every duty.

The Director reserves the right to assign other duties related to department administration.

Physical Effort

Must be able to sit or stand for prolonged periods. Must be able to travel between offices and buildings on campus.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community.

This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces.

We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action / Equal Opportunity Employer and values equality of opportunity, human dignity and diversity.

EOE, including disability / vets.

Assignment Category : Full-time regular

Job Classification : Staff.Manager - Budget & Finance

Job Family : Finance & Procurement

Job Sub Family : Financial Planning & Analysis

Campus : Pittsburgh

Minimum Education Level Required : Bachelor's Degree

Minimum Years of Experience Required : 3

Will this position accept substitution in lieu of education or experience : Combination of education and relevant experience will be considered in lieu of education and / or experience requirement.

Work Schedule : Monday - Friday, 8 : 30 a.m. - 5 : 00 p.m

Work Arrangement : Monday - Friday, 8 : 30 a.m. - 5 : 00 p.m

Hiring Range : To be determined based on qualifications

Relocation Offered : No

Visa Sponsorship Provided : No

Background Check : For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances : Not Applicable

Required Documents : Resume, Cover Letter

Optional Documents : Not Applicable

Please see job description

PI251824001