Accounts Payable Specialist

Job Title : Accounts Payable Specialist

Location : Los Angeles, CA (90064) or San Diego, CA (92121)

Type : Full-Time, Work Onsite as Needed

Role Overview

The Accounts Payable Specialist will receive vendor invoices, review invoices against purchase orders and contracts, timely and accurately code and enter invoices into the company’s accounting system (QuickBooks Pro, migrating to NetSuite in the future), obtain internal approvals to pay invoices, and follow through to and including invoice payment.

Key Responsibilities

Understanding the Tillster Group of Companies comprises multiple entities, vendor invoices must align to the correct Tillster entity and be recorded timely and accurately in the company’s accounting system.

Given this, the Accounts Payable Specialist will

Vendor Invoices

• Maintain accurate and current vendor account information (i.e., Form W-9s, 1099s, etc.).
• Receive vendor invoices via regular mail, email, and other digital means.
• Match invoices to purchase orders, contracts, and other supporting documentation.
• Organize and code vendor invoices.
• Reconcile vendor invoices received against vendor statements.
• Distribute vendor invoices internally for review and approval.
• Collaborate with Procurement and Logistics as needed.
• Work with Accounting and Executive leadership for payment approvals and payment processing
• Respond to vendor emails and payment requests, and with the guidance of Accounting and Executive leadership, manage payables related communications between Tillster and vendors appropriately.

Credit Card

• In close partnership with Accounting leadership, ensure all credit card transactions have supporting receipts, required documentation, and advanced approvals.
• Reconcile credit card transactions to statements regularly (i.e., weekly, monthly).

Month End Close

Month end close responsibilities including GL account reconciliations.

Other

• Assist with internal and external audits by preparing account reconciliations, preparing reports and documents related to Account Payable.
• Other duties as required, directed, or needed.

Qualifications / Requirements

• 2+ years accounts payable / accounting experience required.
• College degree strong preferred i.e., associate or bachelor’s degree.
• Detail-oriented and meticulous.
• Ethical and trustworthy.
• Organized with strong time-management skills.
• Problem-solver with analytical thinking.
• Strong communicator and collaborator.
• Adaptable and proactive.
• Resilient under pressure.

Assessment

Candidates will be required to undertake an assessment of MS Excel, accounting, and related knowledge and skills.

About Us

Tillster is a leader in the food technology and quick-service restaurant industry, simplifying digital ordering, driving customer engagement, and enabling sales growth for some of the world's largest brands.

As a fast-growing technology and e-commerce company, we are seeking a passionate Commercial Contracts Specialist to join our team.

Thriving at Tillster

As a member of Tillster, you will embody our core values :

• Prioritize the needs and satisfaction of our customers in all decisions and actions appropriate to Tillster’s stage of development, resources, and stated goals.
• Work together effectively, leveraging diverse perspectives to achieve common goals.
• Embrace creativity and pursue new ideas to drive progress and improvement.
• Use strong critical thinking skills to make informed decisions based on accurate and relevant data.
• Focus on achieving tangible outcomes and delivering high performance.
• Take responsibility for your actions and the success of your work.
• Bring enthusiasm to your work and enjoy the journey.

Making a Difference in the Tillster Way

Our business and product mission is to empower restaurants and consumers globally; by empowering, supporting, and nurturing the people who are part of the global Tillster team.

We are committed to fostering an inclusive and diverse work environment where every team member is respected, empowered, and encouraged to grow.

To make this a reality, Tillster is dedicated to embracing diversity in all forms and is proudly an equal opportunity employer.

We do not discriminate based on race, color, religion, national origin, gender identity, sexual orientation, age, family / parental status, marital status, veteran status, disability, or any other protected status.

Follow us on

Tillster.com : Tillster Careers :

Tillster Careers : LinkedIn :

LinkedIn :

Pay and Benefits (USA)

• Expected base salary range : $25.00 - $30.77 per hour or $52,000 - $64,000 annualized base salary; plus, benefits Total starting compensation will be determined based on all lawful criteria, Company policy and best practices.
• Equity : All employees within the U.S. are eligible to participate in the Stock Option Plan.
• Health Benefits : All full-time, regular employees and their dependents are eligible for medical, dental, vision and FSA benefits.

Additional health benefits include Healthcare and Dependent Care reimbursement programs, Employee Assistance Program ( EAP ) and Optum Care 24-hour confidential medical counseling services.

• Holidays : The company observes ten (10) paid holidays per calendar year.
• Paid Time Off (PTO) : Full-time, regular employees earn 15 days of PTO in the first 12-months of continuous service, and 22 days in subsequent years.

Eligible part-time employees earn pro-rated PTO.

• Retirement : Effective with your employment start date, you will be eligible to participate in the 401(k) Plan.
• Education, Learning & Development : We offer college tuition and education assistance programs; Udemy Learning courses;

and ongoing learning and development opportunities.

Local Candidates Strongly Preferred

No Visa Sponsorship

Principals only no Agencies or calls please