Executive Assistant

A leading utilities company located in The Woodlands / Conroe area is seeking an Executive Assistant to join their team. This is an excellent opportunity with a great work culture as well as competitive compensation and benefits.

This role is 100% onsite. Starting compensation $90,000 - $110,000 depending on experience.

Qualifications :

• 5-7 years' experience supporting CLevel Executives
• Bachelor's degree required
• Experience preparing for Board of Director meetings
• Experience creating PowerPoint presentations for Executives

Responsibilities :

• Maintain constant availability to address the CEO's needs, including evenings, weekends, and holidays, to ensure their efficient and uninterrupted workflow.
• Manage and organize the CEO and Chief of Staff's complex and dynamic calendars, including scheduling meetings, appointments, and travel arrangements, both domestic and international, while being able to pivot quickly when urgent meetings come up and travel plans change
• Act as a gatekeeper for the CEO, screening and prioritizing the CEO's inbox, emails, phone calls, and messages, ensuring that critical matters are addressed promptly.
• Arrange all travel logistics, including flights, accommodations, ground transportation, and itineraries, with a strong focus on efficiency and detailed communication.
• Prepare and maintain reports, presentations, and documentation for the CEO's use, ensuring accuracy and completeness. Including but not limited to Board Meeting preparations and decks.
• Attend executive-level meetings, take minutes, and follow up on action items, ensuring that decisions and tasks are completed on time.
• Interface with internal and external stakeholders, including board members, investors, and clients, on behalf of the CEO, maintaining professional relationships.
• Identify opportunities for process improvements, implement best practices, and contribute to the overall efficiency of the executive office.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.