Executive Assistant

Number of Vacancies : 1

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Area of Consideration : Open To The Public

Position Status : Full-time, Regular

Pay Plan, Series & Grade : DS0058 / 5

Salary Range : Up To $75,293

Closing Date : Open Until Filled

Location : 4200 Connecticut Ave NW, Washington, DC 20008

Brief Description of Duties :

The incumbent works under the direction of the Dean, performing a wide range of routine administrative functions associated with managing the day-to-day operation of the Dean’s office.

The incumbent is expected to perform assigned duties with a high degree of independence, confidentiality, professionalism, initiative, and efficiency, exercising good judgment and paying attention to detail.

Essential Duties and Responsibilities :

• Responsible for coordinating communications with the Dean’s office, reviewing correspondence, and coordinating the Dean's activities.
• Maintain the Dean’s office files and serve as a repository for confidential records of faculty, staff, educational collaborators, and program sponsors.
• Provide administrative support to the Dean including correspondence with the University community and stakeholders on a wide range of special projects as assigned by the Dean.
• Serve as an information source for students, faculty, administrators, and the community on matters regarding the unit’s educational programs and / or university policies, procedures, and activities.
• Provide secretarial services for the Dean, including correspondence, reports to the American Bar Association.
• Prepare various monthly, quarterly, and annual reports for the Dean.
• Type a variety of correspondence, minutes of meetings, documents, and reports ensuring correct grammar, spelling, and style.
• Plan and coordinate activities relating to the Dean’s office responsibilities and services to other areas of the college, sponsoring agencies, external clients, and interest groups.
• Serve as the unit’s point of contact with the Office of Academic Affairs and the Office of Finance and Administration on administrative matters.
• Serve as the Dean’s liaison to faculty and staff members, academic program directors, and committees on matters related to program activities, responsibilities, and assignments.
• Exercise discretion and take independent action on behalf of the Dean on routine matters and in emergency situations.
• Perform other duties as assigned.

Minimum Job Requirements :

• Bachelor’s degree preferred.
• At least five (5) years of related experience, preferably in an academic setting.

Information to Applicant :

Collective Bargaining Unit (Union) : This position is not in the collective bargaining.

Employment Benefits : Selectee will be eligible for health and life insurance, annual (vacation) and sick leave, and will be covered under the University of the District of Columbia's retirement plan (TIAA-CREF).

Equal Opportunity Employer : The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination : In accordance with the D.C. Human Rights Act of 1977, the University of the District of Columbia does not discriminate on the basis of actual or perceived : race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, disability.

Veterans Preference : Applicants claiming veteran's preference must submit official proof at the time of application.

Visa Sponsorship : At this time, the University does not provide sponsorship for visas (e.g., H-1B).

Residency Preference : A person applying for a position who is a bona fide District resident at the time of application for the position may be awarded a 10-point residency preference over non-District applicants.

Drug-Free Workplace : The individual selected to fill this position will be required to notify his / her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation : Employment with the University is contingent upon a satisfactory background investigation.

Contact Information : All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity / Affirmative Action institution. Minorities, women, veterans, and persons with disabilities are encouraged to apply.

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