Executive Office - Administrative Assistant - New York

Job Description

The Executive Office plays an integral role in setting and advancing Goldman Sachs' corporate strategy, and in preserving the firm's distinctive culture.

We are responsible for safeguarding the firm's relationship with alumni, clients, shareholders, policy makers, and the broader public, while ensuring that our own people remain informed about the firm's evolving priorities.

We also partner with the businesses to source high-impact opportunities in line with the firm's social and sustainability agendas.

The Investor Relations Team in the Executive Office is seeking a highly motivated executive assistant to support the Global Head of Investor Relations.

The role requires exceptional prioritization and communication skills, as well as the ability to adapt to a range of working styles and responsibilities.

Previous experience in supporting senior executives and the ability to work in a busy, fast-paced environment is preferred.

GOLDMAN SACHS FIRM OVERVIEW

The Goldman Sachs Group, Inc. is a leading global investment banking, securities and investment management firm that provides a wide range of financial services to a substantial and diversified client base that includes corporations, financial institutions, governments and high-net-worth individuals.

Founded in 1869, the firm is headquartered in New York and maintains offices in London, Frankfurt, Tokyo, Hong Kong and other major financial centers around the world.

LOCATION

New York, NY

TEAM OVERVIEW

Investor Relations works closely with C-suite executives to shape the firm's external engagement strategy (including with equity and debt investors, research analysts, rating agencies, and ESG-focused stakeholders).

Investor Relations also partners with key internal constituents on strategic planning, competitive positioning, and capital and resource management.

This role involves supporting and managing the schedules and communications of the Global Head of Investor Relations and the administrative functions of the Investor Relations team.

The role requires exceptional prioritization and communication skills, as well as the ability to adapt to a wide range of working styles and responsibilities.

Previous experience in supporting senior executives and the ability to work well under pressure in a busy, fast-paced environment is preferred.

RESPONSIBILITIES

• Provide administrative support at senior level in a complex business environment.
• Maintain extremely detailed calendars and related logistics and coordinate senior-level meetings with both internal and external stakeholders
• Handle phone calls and interact with senior business leaders in a professional and effective manner
• Prioritize requests requiring interaction with both internal and external stakeholders to coordinate a variety of meetings.
• Act as a gatekeeper to ensure executive's schedule is followed and respected; liaison to maximize executive's focus on priorities
• Utilizes strong judgment in managing priorities of requests and escalating as necessary for resolution and / or prioritization
• Work closely and effectively with executive(s) to keep them informed of upcoming commitments and responsibilities both professionally and personally
• Respond and follow up on investor requests in a timely and professional manner
• Coordinate domestic and international travel arrangements including flights, hotels, and car transportation
• Process expense reports in compliance with firm travel policies
• General administrative support including preparing meeting materials, maintaining and editing documents, spreadsheets and presentations

QUALIFICATIONS

• 5+ years of experience supporting senior level executives
• Excellent written and verbal communication skills
• Excellent analytical, time management, interpersonal and organizational skills
• Solutions oriented; resourceful, well organized, highly dependable, efficient and detail oriented
• Skilled at coordinating complex meetings with the flexibility to adapt to rapidly changing schedules
• Ability to handle highly sensitive and confidential business and personal information
• Must be able to work under deadlines and adapt to a fast-paced environment
• Must have excellent judgment, independent thinker and resourceful with strong decision-making ability
• Strong proficiency in MS Word, Excel, PowerPoint. Highly proficient in Outlook calendar management
• Highest degree of integrity, professionalism, diplomacy and discretion required
• Prior experience with client business or financial services is preferred

Salary Range

The expected base salary for this New York, New York, United States-based position is $70000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.

Benefits

Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience.

A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here.