Chief Financial Officer & Chief Operating Officer

Responsibilities :

Leadership / Management

• Promote a positive image by adhering to the highest level of professional standards and ethics and by maintaining professionalism and technical knowledge.
• Adhere to strict confidentiality regarding all aspects of the family, their affairs, and their family office, and promote a culture of discretion and privacy within the family office and in all external exchanges.
• Provide vision, direction and leadership to the current family office’s Controller, Estate Manager and Executive
• Assistant as well as any future staff.

Accounting, Tax, Financial Planning & Technology

• Assume day to day responsibility for planning, implementing, managing and controlling all financial related activities of the Company and all related entities.
• O versee accounting, finance, tax planning, forecasting, payroll, technology, strategic planning, investment accounting, human resources and interfacing with all external parties.
• E nsure efficient, secure, integral financial reporting, and perform year-end financial and tax planning.
• Prepare profit and loss statements, cash flow and P&L projections, maintaining capital accounts, monthly and quarterly reports, summaries of the asset portfolio and the performance thereof, handle personal financial matters and maintain banking and other investment relationships.
• Implement a comprehensive budgeting process and monitor the Company’s performance, inclusive of budget to actual variance analysis and detailed explanations.
• Ensure that the Company & all managed assets maintain adequate insurance coverage and oversee the administration of employee benefits.
• Evaluate the existing accounting and reporting systems and procedures to determine how to organize, refine, streamline and enhance the current operating procedures.
• Manage all accounting / finance and tax functions, including family office budgeting and cash management for all entities maintaining sufficient liquidity to pay expenses and cover capital calls.
• Work closely with external tax firm to organize and coordinate the preparation and filing of all tax returns required for the family and their related entities, quarterly.

Ensure completion of annual tax filings for all family members and entities. Interface with the tax advisor on tax planning and strategy.

• Provide monthly accounting of expenses for all entities and review and approve AP / AR for all entities.
• Prepare a quarterly balance sheet and review with the Principal.

Investments and Cash Management

Partner with Principal and investment advisory firm to monitor the investment policy guidelines and asset allocation / rebalancing to be certain that all investments are consistent with family office investment policies and the family’

s objectives and risk tolerance.

Organize and attend quarterly meetings and monthly updates with the investment advisory firm, providing the Principal with written summaries, if he is unable to participate in the meetings.

The summaries will analyze the advisor’s recommendations and provide independent and objective counsel and recommendations to promote sound decision making protecting the family’s interests.

Estate, Legal, Insurance & Philanthropy

• Manage relationships with the trust and estate counsel, the investment advisory firm, trustees and update estate plans as needed, proactively transferring assets when advantageous from a planning and tax perspective.
• Advance the transferring of the Principal’s personal properties and collectibles to the next generation, along with operating agreements and a plan to maintain properties, in accordance with the family’

s mission statement, to continue the family’s legacy and support family cohesion and harmony.

Oversee legal counsel engaged to draft and negotiate contracts, investment agreements or create / modify entities. Ensure that the Principal’

s interests are protected, and that there is a high quality work product and that services are delivered in a cost-effective manner.

Qualifications :

The successful candidate will have a strong background in the family office and wealth management industries. The

candidate will possess compelling financial and business acumen and an entrepreneurial mindset and will be well versed

in the disciplines of wealth management and integration. The individual must have sound judgment, high emotional

intelligence and exemplify the highest levels of honesty, integrity, and loyalty. Demonstrating professionalism, discretion,

confidentiality and a client-service orientation, the successful individual will become a trusted advisor to the Principals

and their family members. Representing the family, the Executive must be diplomatic, objective, tactful, respectful,

collaborative, and pragmatic in all interactions.

Experience and Skills :

• Minimum of 15 years of experience in the family office / wealth management industry and knowledgeable about industry best practices for family offices.
• Undergraduate degree required; advanced degree preferred e.g., MBA; relevant certifications desirable, e.g., CPA, CFP.
• Prior experience working with and advising family office clients; understands and relates well to ultra-high net worth clients and proactively and selflessly serves clients, addressing needs and issues.
• Knowledgeable in all the disciplines of wealth management : financial management and reporting, tax compliance, trust and estates, investment management and administration, charitable foundation administration, and risk management.
• Experienced with wealth management education and mentoring the next generation.
• Clear, concise written and verbal communication skills with the ability to distill complex concepts into terms in an understandable manner.
• Experienced management and collaboration of external advisors and acting as the family’s advocate.
• Familiarity with sophisticated estate planning including dynasty trusts and GRATs and LLCs with multiple series.
• Experienced with closely held operating businesses and knowledgeable in the areas of corporate governance / board of director roles and shareholder rights and responsibilities.
• Familiarity with commercial real estate and direct investing are highly desirable.
• Solid foundation in accounting principles for trusts and partnerships to properly account for expenses and manage cash flow at the entity level.
• Understanding of charitable foundation oversight and administration.
• Experienced overseeing multiple personal real estate properties and personal effects.
• Familiarity with aircraft ownership and pilots and monitoring compliance with the associated FAA and IRS regulations.

Qualities :

Highly intelligent, creative, and strategic thinker who anticipates needs, issues and opportunities and effects solutions and solves problems on a proactive basis;

listens and clearly thinks through all sides of an issue before presenting opportunities and solutions to the Principal.

Strong analytical skills, with a detail and process orientation and inquisitive nature to challenge advisors and maximize the benefit of their expertise;

conducts comprehensive research and analysis and makes appropriate recommendations and decisions.

• Exceptional interpersonal skills, high emotional intelligence, and attentive listener with a strong client-service orientation;
• dedication to serving a single family with the utmost integrity and discretion, honesty, and transparency with the highest level of loyalty;

approachable with the ability to instill confidence to serve as a trusted advisor.

• Multi-tasker with strong organizational and project management skills, adept at prioritizing; flexible leader approach and mentality.
• Strong leadership, management, and mentoring skills; ability to develop, motivate and effectively lead a culture of quality and excellence.
• H ighly motivated, results-oriented individual with a demonstrated ability to work collaboratively with multiple constituencies to accomplish objectives.
• Self-confident individual with sound judgment, conviction, and common sense.
• Exhibits polish, professionalism, and self-confidence, yet is humble.
15 hours ago