Facilities Coordinator

Your Role

The Facilities Coordinator is a member of the Facilities Team. We are seeking someone highly motivated, hospitality-focused, an effective decision-maker, and able to balance working independently and being a team player.

This person will be an important part of our team, taking ownership of key areas of our office, supplies, and facilities assistance.

What You Will Do

Provides outstanding, proactive Customer Service to internal and external clients

Manages all-office catering

Partners with shared services to ensure the complete and successful execution of internal and client events

Partner with the Office Manager for large-scale internal, external, and industry event facilitation

Liaise with vendors for scheduled / non-scheduled emergency / non-emergency maintenance and be on site for any emergency repairs

Manage all maintenance requests; temperature, plumbing, lighting, etc.; Notifying the Office Manager

Monitor and maintain the pantry, conference rooms, teaming areas, common spaces, and others when needed; vacuuming, dusting, disinfecting, tidying

Monitor, inventory, and order

Schedule and facilitate timely setups of furniture for meetings and events

Assist with conference room setups, including food and beverage set-up, pick-up of food orders, pin-up boards, and posters, breakdown, and clean-up after meetings, cleaning all conference room tables and chairs at the end of meetings

Daily office disinfecting and cleaning of common areas

Assist with outside pickups and deliveries as needed

Crosstrain in Reception

Ensure proper purchase and payment, billing, and coding for internal catering services

Provide backup coverage for Office Assistants

Seeks to continuously improve processes, systems, and customer service

Your Qualifications

3+ years of facilities experience

Experience with mailroom equipment (scanning, faxing, copying, metering)

Must have computer proficiency (MS Office)

High school Diploma or equivalent

May regularly lift and carry up to 30 lbs. and move (push mail cart) over 50 lbs.

Experience working in front-end hospitality and / or large professional services office environment is highly desirable

Ability to be a dependable team player

Ability to multi-task in a high-paced environment

Ability to be on feet the majority of the day

Ability to anticipate needs before they arise

This is not a hybrid or remote position. If you’re open to relocating to the area, please apply! Non-local candidates are welcome.

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Life at Gensler

Gensler is committed to . Through our Five Strategies to Fight Racism, we continue to create a just and equitable future for our colleagues and our communities with our clients.

We are a solid voice for social change as we impact people’s lives and fight racism. At Gensler, we celebrate diversity and are committed to creating an inclusive workplace environment.

As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to Well-being Week, our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off.

We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees.

In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

At Gensler, the value of our work stems from its positive impact on the human experience. We are a dynamic and collaborative design firm uniting creativity, research, and innovation to solve complex problems for our clients.

Our work challenges conventional ideas about architecture and the built environment. We aren’t just designing buildings we are reimagining cities and places that make a difference in people’s lives.

Founded in 1965, Gensler has built a team of 6,000 professionals who partner with clients in over 100 countries each year.

Everything we do is guided by our mission : to create a better world through the power of design.