Bookkeeper

JOB BRIEF

Under the Store Director’s supervision, a Bookkeeper prepares and verifies the store’s money safe and cashier tilts. They will enforce company policies and procedures in regard to cash and all cash handling.

This position may also be responsible for the front end operation of the store.

DESCRIPTION OF TASKS :

The Bookkeeper commences the shift by disabling the alarm for the door and the store safe. Monies are verified to ensure the appropriate amounts are contained within the safes.

Weekly sales reports are prepared which encompass the entire store sales and each department’s sales. Cashier sales are individually tallied to ascertain sales for the cashier of the month program.

Media reports are prepared, cashier pick-ups and loans are prepared and the safe is again opened to count the pick-ups. Money is then placed in the top safe from the store safe for front end access.

Subsequently, lottery reports and EPS reports are prepared. The cashier bags are then individually counted for accuracy, and the money is gathered for the bank deposit, which is made by 8 : 00-8 : 30am.

WIC vouchers are counted and matched to the cashier reports. WIC vouchers are counted twice; once for the bank and once for the corporate office.

Once the cashiers begin to arrive they are provided with their loans and their tilt. The money is again counted to ensure accuracy.

Cashier breaks are assigned daily dependent upon the schedule. The Bookkeeper frequently assists in a Cashier capacity to cover breaks as well as assist during times of high frequency shopping.

As the day progresses the Bookkeeper will prepare cashier declarations which declare each deposit made by each cashier. This information is appropriately logged and a subsequent cashier accountability report is prepared.

Additional verifications are made for each cashier, breaking down the amounts into cash, credit cards, etc. The bank deposit is entered into the computer system, to include three separate components.

Paid-outs and change orders are reviewed and the RO8 report is also prepared documenting cash from the sales of the scratchers and lottery machine.

Cashier information is again obtained for pick up loans and an updated loan report is prepared. A Safe Count Sheet is utilized to balance the money for the store.

The second safe is then counted at approximately 9 : 30-10 : 00am. A Safe Declaration is prepared and an accompanying report is prepared.

Store coupons, and Coinstar are added before the safe declaration is completed. this safe procedure is repeated to ensure accuracy.

The top safe is then counted again. Shorts and overages are entered into the computer for the corporate office. Finally, a folder is completed for the corporate office documenting all duties performed by the Bookkeeper that day.

Additional responsibilities include performing the functions of the Front End Manager in their absence, and performing the duties of a Cashier, intermittently with the above mentioned Bookkeeper responsibilities.

DUTIES AND ESSENTIAL FUNCTIONS :

• Counts and balances Cashier tilts from the previous day.
• Verifies transactions (food stamps, odd money, coin, checks, WIC, Coinstar, etc.)
• Balances daily sales journal report.
• Orders money change from the bank, as needed.
• Enforces and communicates cash handling procedures for all Front End Managers and Cashiers.
• Responsible for the front end breaks and coverage for the cashiers.
• Verifies all cash pick-ups are conducted according to cash handling procedures.
• Follows company policy and standards for quality service and consistency of customer service.
• Verifies funds in assigned cashier drawer prior to opening assigned check stands.
• Memorizes all product codes.
• Follows all state and city laws, such as selling beer and tobacco to the appropriate aged customers.
• Performs other related duties as assigned.
• Executes and communicates company procedures and policies in a manner consistent with Bodega Latina Corporations’ mission
• Performs other duties and responsibilities as required or requested.

EDUCATION / TRAINING / EXPERIENCE / LICENSE REQUIRED

Experience

1-3 years as a fully skilled Bookkeeper

Preferred Field of Expertise

Bookkeeping experience in similar industry

Skills

• Communication- written and oral skills (Bilingual English / Spanish a plus).
• Knowledge of basic math skills i.e., addition, subtraction, multiplication, division of whole and fractional numbers,
• count and decimal systems.
• Ability to provide on the job training in cash handling to lower level employees.
• Ability to multi task.
• Problem identification and resolution.
• Must be able to provide a food handling card, if needed.
• Ability to maintain effective relationships with others.

PHYSICAL DEMANDS : The physical demands described are representative of those that must be met by an employee to suc-cessfully perform the essential function of this job.

Fiesta Mart is an Equal Opportunity Employer. Reasonable accommodations may be made as needed to enable individuals with disabilities to perform

A. STANDING : Intermittently, performed throughout the shift while with customers at the front end of the store,

counting money from the safe, or at the cashier stand.

B. WALKING : Frequently, performing tasks while moving throughout the front end of the grocery store. Moving back and forth from the Bookkeeper office to the cashier area.

C. SITTING : Less Frequently, when counting money from or for the safes, gathering report data, and completing computerized reports.

D. CLIMBING : Very Rarely

E. BENDING : Continuously, performed throughout the shift : gaining access to both safes, counting safe money, moving

money bags, tilts, and merchandise

F. KNEELING : Less Frequently, performed while accessing the lower safe and counting money.

G. LIFTING : Under 10 lbs.- Continuously, throughout the shift working with paperwork, cashier drawers, or money.11 to 25 lbs.

Frequently, performed throughout the shift moving coin boxes each weighing 25 pounds.26 to 40 lbs. - Less Frequently, performed throughout the shift moving merchandise.

41 to 55 lbs - Very Rarely, performed throughout the shift lifting larger boxes of merchandise. Over 55 lbs. - Very Rarely

H. CARRYING : .Under 10 lbs. Continuously, moving coin boxes, bags of money or product from one area to another.11 to 25 lbs.

Frequently, moving bags of money or product within the store area. Moving coin boxes.26 to 40 lbs. - Less Frequently, moving boxes or bags of product.

41 to 55 lbs - Very Rarely. Over 55 lbs. - Very Rarey

I. BALANCING : Very Rarely

J. PULLING : Frequently, while pulling coin boxes, bags of money or product.

K. PUSHING : Continuously, while pushing coin boxes, bags of money or product through the line.

L. CROUCHING : Less Frequently, to access money from the lower safe.

M. STOOPING : Frequently, performed while accessing money from the lower and upper safes and working as a back up

cashier.

N. REACHING : Above shoulder height- Frequently, while accessing items on higher shelving.

At shoulder height Frequently, performed while counting money.

Below shoulder height- Continuously, required while at the cash register, counting the money for the registers, and counting the money throughout the day.

Working with paperwork and the computer in the office.

O. CRAWLING : Very Rarely

P. TWISTING : Continuously, performed while gaining access to the safe money, counting money throughout the day, working at the cash registers, and moving product.

Q. EYE, HAND, FOOT COORDINATION : Frequently, while counting money throughout the day, using the computer, using the calculator.

MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS; Computer, printer, calculator, phones, tilt drawers, super lotto machine, money counter, safes, telephone, copier, coin boxes, and writing instruments.

WORKING AROUND MOVING MACHINERY : Cart Retriever

MATERIALS AND PRODUCTS : Super market store materials conducive to directing the operation of a grocery store.

ENVIRONMENTAL CONDITIONS : 100% indoors : this position works within the front end of the store, as well as in the enclosed Bookkeeper office.

HAND COORDINATION : (when applicable)

Right hand, left hand, both hands, how often and how long.

Major hand - Dominant hand, continuously, throughout the day while performing all job duties.

Fine Manipulation - Continuously, while working with computer, calculator, or cash register.

Gross Manipulation- Continuously, while working with cash, vouchers, or paperwork.

Simple Grasping- Continuously, while performing all job tasks.

Power Grip- Frequently, loading coin boxes or bags of money.

NOTE : Additional responsibilities within the position’s purpose may be assigned. Fiesta Mart reserves the right to change this job description at any time based on business conditions and needs.