Bookkeeper / Payroll Secretary @ AG Cox Middle School JobID : 6261
- Position Type : Secretarial / Clerical / Bookkeeper
- Date Posted : 7 / 2 / 2024
- Location : A G Cox Middle
Additional Information : Keeps accurate records and receipts for the funds allotted to the school for the purchase of supplies, equipment, etc.
- Maintains a complete bookkeeping system for the school and all extra-curricular activities / sporting events; Maintains files for all purchases that required quotes;
- Assists with keeping administration / staff advised of balances and deadlines for all orders and expenditures; Keeps separate records for funds allocated to each department / account and records purchases made against each account;
- Writes checks for payment of bills; Utilizes word processing equipment to prepare general correspondences, memorandums, reports, purchase orders, and other materials from rough draft, copy, marginal notes, or verbal instruction;
- Records, codes, and files all purchase orders; Prepares and routes purchase orders and vendors invoices for school staff;
- Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures;
- Collects and prepares expenditure data at the end of each month for records and reports; Maintains records and generates appropriate reports;
- Accumulates all bills, making copies of the same for reimbursement from the appropriate agency; Keeps accurate records and writes checks for supply accounts;
- Keeps records of students lost textbooks and amounts owed to the school in collaboration with the principal; Assists with the establishment of computer data involving the foregoing procedures and maintains the same;
- Maintains employee timesheets, attendance records, and payroll information; Resolves payroll discrepancies and answers any employee payroll queries;
Maintains all payroll operations according to district policies and procedures. Works under close supervision.
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