Search jobs > Quincy, MA > Sr administrative assistant

Administrative Assistant or Sr. - Hybrid

Arbella Insurance Group
Quincy, MA
Full-time

At Arbella, we’re focused on people. We work hard to attract and retain the best. That means providing a great work environment, encouraging work / life balance, offering flexible work arrangements, competitive salaries and exceptional benefits packages.

We invest in our employees and encourage them to grow so that we, too, can grow as a company.

Other perks include :

  • On-site gym and fitness classes and one-on-one personal training
  • On-site nurse, nutritional counseling, and mental health resources
  • Full-service cafeterias
  • Free shuttle service to Quincy Adams T Station
  • Tuition assistance programs
  • Opportunities to get involved : Arbella Activities Committee, Diversity and

Inclusion Council, and more

  • A company committed to community : volunteer opportunities, employee-led community efforts, and the Arbella Insurance Foundation
  • Robust training, mentorship, and professional / personal development programs
  • Colleagues who genuinely care about each other

Arbella is committed to building a workplace that’s diverse, inclusive, and equitable for everyone. We’ve created a culture that supports a diverse workplace where all are valued for their talents and are empowered to reach their full potential.

It’s no wonder our employees have voted Arbella one of the Boston Business Journal’s Best Places to Work every year since 2009!

Key Responsibilities :

Provide administrative support to top leadership at the executive level.

Assist executive by relieving them of complex details and advanced administrative duties.

Some small project work might be assigned; tracking reinsurance purchases, assistance in rating / renewals of CAR policies.

Create standard spreadsheets / databases to plan and lay out reports and statistical tables.

Develop PowerPoint presentations for meetings.

Manage the department and share drives for Commercial Lines.

Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact, and diplomacy.

Gather, assemble, and analyze information and data from a wide variety of sources. Prepare reports, agendas, correspondence, tracking sheets and reports.

Refer routine matters to appropriate parties for action and follow up to insure proper disposition.

Plan and schedule executive and department meetings, including location, travel, accommodations, dining services, and other related details.

Screen / answer telephone calls, address questions and resolve issues when appropriate.

Complete some contract work, invoices and communication with vendors.

Maintain calendars, daily schedules, and set up office filing system.

Perform independent work that requires determination of stated goals, implementing solutions, and making best use of available resources.

Monitor department budget and expense monitoring to compare actual expenses against budget and prepare variance reports.

Requirements

  • At least 2+ years of work experience in an Admin Assist role or office setting.
  • Excellent communication, interpersonal and relationship building skills
  • Strong time management skills with excellent attention to detail
  • Proficient MS Office skills (Word, Excel, PowerPoint).

LI-CL1

1 day ago
Related jobs
Promoted
Chiesi
Boston, Massachusetts

All qualified applicants receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression or any other basis protected by local, state or federal law. We offer a work enviro...

Mass General Brigham
Boston, Massachusetts

Act as a lead, assign and prioritize workflow, troubleshoot issues, assist with training and orientation, and provide backup support for the Supervisor. Works within legal, regulatory, accreditation and ethical practice standards relevant to the position and as established by BWH/Partners; follows s...

Abacus Service Corporation
Boston, Massachusetts

Detail oriented, demonstrating accuracy and quality of work output. Responsible for processing student account payments, including cash, check, and credit card payments, and for daily balancing of a cash drawer. Effective oral and written communication skills. Work, both independently and in conjunc...

Professional Staffing Group
Boston, Massachusetts

ProPivotal is an equal opportunity employer and considers qualified applicants foremployment regardless of race, gender, gender identity, gender expression, age, color, religion,disability, veteran's status, sexual orientation, or any other protected factor. Overalldaily support of managing director...

ProPivotal
Cambridge, Massachusetts

Sr Calendar Management Admin Assistant ($25/hr, Hybrid). A well-known, exceptional place, and a higher education institution based in Cambridge, MA is currently in need of an efficient Senior Administrative Assistant to join their growing team. Strong opportunity for professional and career developm...

Professional Staffing Group
Boston, Massachusetts

Our client is now hiring an Entry Level Administrative Assistant to assist with an office's day-to-day operations by filing paperwork, answering phone calls, preparing documents for meetings, and managing the calendar of their supervisors. Entry Level Administrative Assistant - University Office (hy...

ProPivotal
Boston, Massachusetts

We'reexcited to present an exceptional opportunity for an experienced Sr. In this role, we're seeking a dedicatedindividual with a Bachelor's Degree and a proven track record of at least 5years in administrative positions. Level Administrative Assistant ($27/hour). LevelAdministrative Assistant to b...

Professional Staffing Group
Cambridge, Massachusetts

ProPivotal is an equal opportunity employer and considers qualified applicants foremployment regardless of race, gender, gender identity, gender expression, age, color, religion,disability, veteran's status, sexual orientation, or any other protected factor. Sr Calendar Management Admin Assistant ($...

ProPivotal
Boston, Massachusetts

Our client is now hiring an to assist with an office's day-to-day operations by filing paperwork, answering phone calls, preparing documents for meetings, and managing the calendar of their supervisors. Huge opportunity for career development. Scheduling and coordinating staff meetings or appointmen...

Kelly
Boston, Massachusetts

Supports scheduling for the Assistant VP and University Registrar * Works on related projects, such as database entry for transfer credit, reorganization of supply closets, and staff meetings * Organize and assist with program projects and meetings as needed *This job might be an outstanding fi...