Administrative Assistant

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere.

At the American Heart Association, your contribution matters, and so does your career.

We’re hiring a temporary Administrative Assistant to provide administrative support to our School Engagement team. The temporary assignment will run approximately six months starting around October 1 through March 31, 2025.

We're looking for individuals who can complete the entire duration of the assignment. Work hours are flexible between 7 : 30am and 5pm.

This is a part-time, temporary position working 29 hours per week with an end date of March 31, 2025. This is a home-based position and location is flexible within the six states of our SW region territory including the states of AR, CO, NM, OK, TX, and WY.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations.

To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values.

Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn , Instagram , Facebook , X (formerly Twitter) , and at heart.jobs.

Responsibilities

Some of the responsibilities will include :

Create customized letters, emails and social media graphics using Microsoft Word Mail Merge features and Luminate.

Update CRM database, Dynamics, with data and activity for donors, participants, and accounts. Prepare reports.

Develop, coordinate, and maintain record keeping and filing systems for area of responsibility.

Making phone calls to support the work of the field staff.

Potential for light graphic design using Canva.

Project-manage details related to conferences.

Research related to prospecting funding opportunities.

Want to move your resume to the top so that you can become a Relentless force for a world of longer, healthier lives? Here are some of the requirements :

Qualifications

High school diploma or equivalent.

One year of experience providing basic administrative support.

Proficiency in Microsoft Office programs including Excel, Outlook, PowerPoint, and Word.

Experience and knowledge with Microsoft Word Mail Merge.

Ability to type.

Attention to detail.

Compensation & Benefits

The expected pay range will be $18 to $23 per hour. Pay is commensurate with experience; geographic differentials to the pay range may apply.

American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association’s 2028 Goal : Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities.

The greatest discoveries in health must reach everyone where they are.

At American Heart Association American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.