Job Description
Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, positing, and verifying duties to obtain primary financial data for use in maintaining accounting records.
Check the accuracy of figures, calculations, and postings pertaining to business transactions.
Essential Functions :
- Processing high volume of A / P invoices in accordance with established best practices and standard processes as defined by the Accounts Payable leadership.
- Review, match and distribute checks.
- Review monthly vendor statements for past invoices and reconciles statements against accounting records.
- Research and revolve discrepancies regarding A / P invoices.
- Communicate and continue relationship between vendors.
- Perform following functions regarding invoices : Entry, PO matching, batching, and scanning.
- Setting up new vendors and updating existing vendor data.
- Access computerized financial information to answer general questions as well as those related to specific vendor accounts.
- Check figures, postings, and documents for correct entry, mathematical accuracy per Company policies and procedures.
- Classify, record, and summarize numerical and financial data to compile and keep financial records using computer programming.
- Compile financial auditing reports and tables pertaining to expenditures and accounts payable
- Operate computers programmed with accounting software to record, store and analyze information.
- Perform financial calculations such as amounts due, interest charges, balances and discounts.
- Receipt and processing of accounts payable related mail in accordance with established best practices and standard process
- Perform general office duties such as filing, answering telephones and handling routine correspondence.
- Reconcile or note and report discrepancies found in records.
- Transfer details from separate journals to general ledgers or data processing sheets.
- Cross-train with other departmental duties
- All other duties assigned by manager.
Requirements
- Diploma or equivalent with one (1) year of demonstrated experience and knowledge or an equivalent combination of education and experience.
- Must be able to work independently in a deadline driven environment.
- Experience in a PO driven purchasing organization with 3-way matching.
- Strong knowledge of Microsoft Office Suite with advanced Excel skills.
- Strong analytical and quantitative skills.
- Attention to detail and ability to solve problems within a fast-paced, high volume organization.
- General ledger accounting structure knowledge.
- Operate 10-key calculators to perform calculations and produce documents.
- Excellent customer service skills.
- Strong ability to multi-task.
- Demonstrated organizational and planning skills.
- Ability to promote an environment of teamwork within the department and organization as a whole.
- Excellent interpersonal, verbal and written communication skills.
- Strong work ethic.
Preferred
- Associates Degree in Accounting with demonstrated experience.
- Experience with Oracle ERP
- Experience invoice imaging software.
- Equivalent education and experience will be considered.
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