Senior AP Analyst

Position Responsibilities :

• Lead the company's global accounts payable process for all entities. Ensure timeliness and accuracy of processing vendor invoices, including appropriate general ledger classifications and compliance to the company's accounts payable policies.
• Correspond with vendors, maintain updated vendor tax forms, and process vendor invoices using IntegriData Expense Allocation System (EAS), managing the flow of expenses through multiple entities.
• Follow-up with management as needed for invoice approvals and ensure that any issues are resolved in a timely manner.
• Manage approval workflows in EAS with assistance of third-party vendor, IntegriData.
• Manage the annual tax reporting process (1099 and 1042) for all of the company's entities, ensuring accuracy and timeliness.
• Assist senior accountants with accounting and reporting for the company’s management company entities, ensuring compliance with policies, and consistency of reporting and controls across geographies and legal entities.
• Develop and maintain formal weekly cash reconciliations for each assigned company management entity.
• Monitor cash flows and recommend funding requests to maintain balances.
• Maintain intercompany reconciliations between all management company entities. Assist the Accounting Manager to prepare monthly intercompany invoices as needed.
• Review and approve Travel and Entertainment expenses on a monthly basis. Coordinate quarterly and ad hoc reporting to management.
• Collaborate with multiple departments to streamline processes and recommend improvements to policies and procedures.
• Assist with the annual audit of management company entities.
• Assist with the company’s budget process as needed.
• Perform ad hoc analysis and projects for management as needed.

Desired Skills and Qualifications :

• 2 year degree in accounting (with 4 years of relevant experience) or 4 year degree in accounting (with 2 years of relevant experience)
• Strong technical accounting skills specifically related to accounts payable and taxes ( sales and use, VAT, etc)
• Demonstrated focus on controls and attention to detail
• Demonstrated strong verbal and written communication skills, including building internal and external relationships
• Demonstrated ability to independently manage projects or tasks to agreed-upon timelines
• Strong Excel skills
• Demonstrated high performance and self-motivation with a high level of initiative and innovative thinking
• Ability to work effectively in a high-energy, time sensitive team environment
• Knowledge of and experience working with foreign currencies preferred
• Experience with Microsoft Dynamics GP and IntegriData EAS a plus

This role is also eligible for other forms of compensation and benefits, such as a discretionary bonus, healthcare plan, 401(k) matching program, etc.

Within the range, individual pay is determined by work location and additional factors, such as job-related skills, experience, and relevant education.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.