QUALIFICATIONS :
- Proof of high school graduation or GED certificate.
- Knowledge of record-keeping and general office procedures.
- Proficiency required in operating a personal computer utilizing Microsoft Office applications.
- Self-motivated with the ability to independently work under pressure with frequent interruptions.
- Demonstrate excellent interpersonal skills.
TERMS OF EMPLOYMENT :
250 days
SALARY / PAYGRADE : $36,423 CP5
$36,423 CP5
Salary Range (based on experience) as set by the Board of Trustees for the school year 2024-2025
ESSENTIAL FUNCTIONS :
Be able to provide efficient and effective administrative support to the Facilities and Construction Department through the following :
- Schedule meetings and ensure accuracy of the calendar with special detail to double bookings, meeting cancellations, and time allowance between meetings.
- Prioritize and monitor the status of administrative tasks.
- Perform secretarial and receptionist duties, including screening and greeting visitors, receiving phone calls, and recording messages.
- Process office mail received and its required distribution.
- Take meeting minutes when appropriate and distribute to attendees.
- Responsible for keeping the office supplies and conference room supplies stocked.
- Respond to routine inquiries from the staff, the public, and outside agencies and refer to appropriate personnel.
- Prepare correspondence including memoranda, letters, meeting minutes, transmittals, etc. for department staff and handle distribution of same as may be required.
- Receive, reconcile, scan and archive all documents at the time of services for projects in a manner that allows for easy viewing and retrieval.
- Perform data entry tasks.
- Assist with project close-out process.
- Assist with the processing of all Public Information Requests.
- Transmit bid bonds, payment and performance bonds, and certificates of insurance from General Contractors to the district insurance office for approval.
- Process lien notices for projects.
- Process badge requests and administer the badging process for various departments within CFISD.
- Provide general secretarial support to the Facilities and Construction Department.
- Plan and coordinate special events such as employee appreciation and holiday celebrations to include set-up and clean-up of the conference room before and after events.
- Perform other duties as assigned by the Assistant Superintendent of Facilities and Construction, Director of Project Management, Director of Construction Field Services, and Director of Contract Management.
- Regular and reliable attendance is an essential job function.
WORKING CONDITIONS :
Mental Demands / Physical Demands / Environmental Factors :
Work with frequent interruptions, and maintain emotional control under stress. Repetitive hand motions; prolonged use of a computer.
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