Benefits :
- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
Why Join Us?
- Competitive salary and benefits package
- Opportunities for professional growth and development
- A supportive and inclusive work culture
- The chance to make a significant impact in a growing industry
Job Summary
We are seeking a dedicated and detail-oriented Accounts Payable / Office Administrator to join our growing team. In this role, you will manage the company’s bills and ensure all invoices are paid in a timely manner.
Some responsibilities will include receiving and preparing accounts payable invoices, handling expense reports, and assisting with audits.
The ideal candidate is detail-oriented, computer savvy, strong data entry skills and has a strong understanding of accounting, payments, and budgets.
Primary Duties & Responsibilities
- Reconciling credit card receipts and expenses
- Maintaining accurate general ledger journal entries in QuickBooks
- Preparing accounts payable invoices
- Making payments promptly
- Complete required tax forms, quarterly filing of sales tax and preparing files for annual taxes
- Categorize all business expenses and apply to appropriate account
- Providing support for audits
- Collaborating with other departments to handle account issues
- Prepare financial reports to include profit and loss statements monthly
- Prepare weekly and quarterly financial reports for billing, deposits, accounts payable and receivable.
- Preparing expense reports
- Organize and manage filing systems and data
- Collect and review mail
- Manage the company’s phone system.
- Maintain office supply inventory and negotiate with suppliers to secure the best rates
- Support company staff with department needs as required
- Provide administrative support to the Owner / President / CEO as needed.
- Work closely with our accountants, payroll personnel, management of AP / AR, client invoicing, contracts administration, Human Resources for on-boarding of new employees as needed and new business accounts.
- Answer incoming phone calls and route them to the appropriate person
- Perform other related duties as required and assigned.
Education and Experience Requirements
- Highly organized with excellent time management skills and the ability to prioritize projects
- Bachelor’s degree in accounting, finance, or a related field preferred
- Advanced knowledge of Excel and accounting software
- 5+ years' experience in QuickBooks Online and basic accounting
- High proficiency in Microsoft Word and Excel
- Strong understanding of accounting principles and best practices
- Excellent problem-solving and research skills
- Strong written and verbal communication skills
- Commitment to accuracy and attention to detail
- Strong mathematical and analytical skills
- High level of integrity, honesty, and strong work ethic.
- Must have a problem solving / team player / can do attitude.
- Independent, self-starter possessing solid judgment and effective decision making skills.
- Strong interpersonal skills are essential
If you are an organized, detail-oriented professional with a commitment to excellence, we want to hear from you!
Compensation varies on experience, inquire within for more details.
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