Accounts Payable / Office Administrator

Benefits :

• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

Why Join Us?

• Competitive salary and benefits package
• Opportunities for professional growth and development
• A supportive and inclusive work culture
• The chance to make a significant impact in a growing industry

Job Summary

We are seeking a dedicated and detail-oriented Accounts Payable / Office Administrator to join our growing team. In this role, you will manage the company’s bills and ensure all invoices are paid in a timely manner.

Some responsibilities will include receiving and preparing accounts payable invoices, handling expense reports, and assisting with audits.

The ideal candidate is detail-oriented, computer savvy, strong data entry skills and has a strong understanding of accounting, payments, and budgets.

Primary Duties & Responsibilities

• Reconciling credit card receipts and expenses
• Maintaining accurate general ledger journal entries in QuickBooks
• Preparing accounts payable invoices
• Making payments promptly
• Complete required tax forms, quarterly filing of sales tax and preparing files for annual taxes
• Categorize all business expenses and apply to appropriate account
• Providing support for audits
• Collaborating with other departments to handle account issues
• Prepare financial reports to include profit and loss statements monthly
• Prepare weekly and quarterly financial reports for billing, deposits, accounts payable and receivable.
• Preparing expense reports
• Organize and manage filing systems and data
• Collect and review mail
• Manage the company’s phone system.
• Maintain office supply inventory and negotiate with suppliers to secure the best rates
• Support company staff with department needs as required
• Provide administrative support to the Owner / President / CEO as needed.
• Work closely with our accountants, payroll personnel, management of AP / AR, client invoicing, contracts administration, Human Resources for on-boarding of new employees as needed and new business accounts.
• Answer incoming phone calls and route them to the appropriate person
• Perform other related duties as required and assigned.

Education and Experience Requirements

• Highly organized with excellent time management skills and the ability to prioritize projects
• Bachelor’s degree in accounting, finance, or a related field preferred
• Advanced knowledge of Excel and accounting software
• 5+ years' experience in QuickBooks Online and basic accounting
• High proficiency in Microsoft Word and Excel
• Strong understanding of accounting principles and best practices
• Excellent problem-solving and research skills
• Strong written and verbal communication skills
• Commitment to accuracy and attention to detail
• Strong mathematical and analytical skills
• High level of integrity, honesty, and strong work ethic.
• Must have a problem solving / team player / can do attitude.
• Independent, self-starter possessing solid judgment and effective decision making skills.
• Strong interpersonal skills are essential

If you are an organized, detail-oriented professional with a commitment to excellence, we want to hear from you!

Compensation varies on experience, inquire within for more details.