Accounts Receivable Specialist

Description

• Assist with monitoring Accounts Receivable email box concerning billing and invoicing
• Communicate with clients about billing discrepancies and questions
• Engage management over any AR problems you encounter
• Initiate collections on past-due accounts
• Handle all special billing situations, using Customer Portals to review for short payments due to shipment issues, deductions, etc.
• Audit customer accounts in the system to ensure they contain correct information, such as billing addresses and invoice numbers
• Prepares, reviews and mails monthly customer statements
• Posts customer payments by recording cash, checks, and credit card transactions / Cash Applications
• Processing Daily invoicing by verifying and entering transactions
• Verifies validity of account discrepancies by obtaining and investigating information from sales, customer service departments, and customers
• Resolves valid or unauthorized deductions by entering corrections to customer accounts
• Resolves customer accounts by examining payment plans and payment history to determine if collection letters need to be sent out on delinquent accounts
• Researches and negotiates chargeback claims
• Other duties as assigned
• Experience using Sage 300
• Experience with business-to-business Collections dealing with Customer deductions ( for rebates, sales allowances, promotions, etc.)
• Adaptable to change, able to work in fast past environment when needed
• Ability to work within a Team structure, as well as ability to work solo
• Understands that Teamwork is important, and at the end of the day, our individual work reflects on the Team as a whole
• Familiar with Cash Applications using Lockbox and ACH / wires

Requirements

• Ability to work with people at all levels within the company
• Experience using Sage 300 (This is a BIG Plus!)
• Experience with business-to-business Collections dealing with Customer deductions ( for rebates, sales allowances, promotions, etc.)
• Adaptable to change, able to work in fast past environment when needed
• Ability to work within a Team structure, as well as ability to work solo
• Understands that Teamwork is important, and at the end of the day, our individual work reflects on the Team as a whole
• Familiar with Cash Applications using Lockbox and ACH / wires
• Proven working experience as Accounts Receivable Clerk, Accounts Receivable Manager, or accountant
• Solid understanding of basic accounting principles, fair credit practices and collection regulations
• Proven ability to calculate, post and manage accounting figures and financial records
• Data entry skills along with a knack for numbers
• Hands-on experience in operating spreadsheets and accounting software
• Proficiency in English and in MS Office
• Customer service orientation and negotiation skills
• High degree of accuracy and attention to detail
• BS degree in Finance, Accounting or Business Administration desired
• 2+ years experience in related field

Salary Description $29 / hr. - $31.25 / hr.