Job Summary :
Coordinates records availability, selection of incomplete records for delivery to surgery, and other units as needed. Uses the system to analyze records;
filing documents in workroom records; and for filing incomplete records in the workroom. Applies substantial knowledge of the job and experience to complete a wide range of activities with varying difficulty.
Regularly works with sensitive and confidential information, often involving the interpretation of policies and procedures to guide use.
Job Requirements :
Education and Work Experience :
- High School Education / GED or equivalent : Preferred
- Associate’s / Technical Degree or equivalent combination of education / related experience : Preferred
- Two years' healthcare experience : Preferred
Essential Functions :
Reviews incomplete lists for discharge dates and researches problems to assure discharges are completed. Answers the phone and greets customers.
Assists employees in finding records in the workroom.
Analyzes records of physicians and informs them of any missing items. Updates the facility list when records are complete and resolves problems.
Processes and distributes letters for physicians’, working with all departments and staff to coordinate chart completion.
Maintains accurate suspensions and record keeping of physician suspension processes.
Pulls records, files incomplete and updated records back onto shelves. Files completed and updated records in the pre-file shelves for the master file.
Assists physicians in complete records. Maintains, declutters, cleans a quiet space for the physician to work and ensures they have a workspace and supplies as needed.
Performs other job-related duties as assigned.
Organizational Requirements :
Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations, including, but not limited to, measles, mumps, flu (based on the seasonal availability of the flu vaccine typically during October-March each year), COVID-19 vaccine (required in CA, HI and OR) etc.
as a condition of employment, and annually thereafter. Medical and religious exemptions may apply.
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