A leading investment firm with a reputation for excellence and innovation seeks a highly detailed and organized Executive Assistant to support their legal / compliance team out of their Midtown Manhattan office.
Qualified candidates will have 5-10 years of experience as an Administrative Assistant supporting a team in asset management or a top 100 law firm
Key Responsibilities :
- Administrative Support : Provide high-level administrative support to the legal team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Document Management : Prepare, review, and manage legal documents and correspondence. Ensure all documents are organized and filed correctly, and assist with document retrieval as needed.
- Communication : Act as a liaison between the legal team and internal / external stakeholders. Handle phone calls, emails, and other communications with professionalism and discretion.
- Meeting Coordination : Organize and prepare for meetings, including drafting agendas, preparing materials, and taking minutes.
Ensure all necessary follow-up actions are completed.
- Research & Compliance : Assist with legal research and compliance tasks as needed. Stay informed about relevant legal updates and regulatory changes.
- Project Management : Support various projects and initiatives undertaken by the legal team. Track progress and ensure timely completion of tasks and deliverables.
Qualifications :
- Bachelor’s degree required
- 5-10 years of administrative experience in an asset manager or top 100 law firm
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and legal document management software.
- Ability to handle sensitive information with discretion.
- High attention to detail and accuracy.
What we offer :
- $80,000 - 110,000 base + paid overtime
- Discretionary bonus
- 100% of benefits paid for the individual and family
- Breakfast / lunch stipends, fitness center on site
- Collaborative and family oriented culture
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