Assistant Project Manager-Administration

JOB SUMMARY

The Assistant Project Manager (APM-Administration) will support the Program Manager by overseeing administrative aspects of security operations at the assigned Client facility.

This position will make decisions and act on behalf of the Project Manager (PM) and Assistant Project Manager (APM) -Operations in their absence;

and manage all aspects on the contract. The APM-Administration will interface with all designated government representatives at all locations where contract guards are assigned, as well as, with members of the Division of Police, physical security personnel and Client stakeholders.

Ideal candidates have extensive security and management experience, with a preference for a degree in law enforcement or security management.

ESSENTIAL FUNCTIONS

• The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately.
• The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified according to business necessity.
• All assigned duties or tasks are deemed to be part of the essential functions unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
• Employees are held accountable for successful job performance. Job performance standards may be documented separately and may include functions, objectives, duties, or tasks not specifically listed herein.
• In performing functions, duties, or tasks, employees are required to know and follow safe work practices and to be aware of company policies and procedures related to job safety, including safety rules and regulations.

Employees are required to notify superiors upon becoming aware of unsafe working conditions.

All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner and are to be performed in conformance with applicable company policies and procedures.

In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

Core Duties Include :

1. Acts with the same authority as the APM-Operations and assume decision-making responsibilities in the absence of the PM and APM.

2. Oversees all security aspects of the contract, ensuring compliance with Client award requirements.

3. Government Liaison : Interface with government representatives, police, physical security personnel, and Client stakeholders to enhance security mission fulfillment.

4. Provides direction and supervision to security supervisors.

5. Develops and implement procedures for emergency staffing.

6. Manages administrative components of the award, including human resource policies, hiring, payroll assistance, and maintaining employee records.

7. Conducts recruitment, interviews, and onboarding of new security staff.

8. Ensures accurate invoicing and staffing in collaboration with FAC-CORs.

9. Performs additional functions, duties and specific tasks of a similar nature and scope as necessary in order to achieve assigned business objectives.

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference depending upon the nature of the position

Basic Qualifications

• US citizenship preferred
• Must be at least 21 years of age.
• Ability to acquire and maintain any other specific government / agency clearances and or access requirements.

Education / Experience

• Associate degree in law enforcement or security management and at least eight (8) years of specialized security experience and six (6) years of management experience at a government facility or similar facility with a security force equivalent to, or at a minimum, half of the security guards assigned to this award.
• May substitute a degree / at least four years of documented leadership experience, either in law enforcement, military, or armed security or a combination of both leadership and college courses pursuing a Criminal Justice or Law Enforcement or Homeland Security degree.

Background Prerequisites

Must undergo and meet company standards for background and reference checks, controlled substance testing, physical examination as per assignment and behavioral selection survey, in addition to any mandatory licensing requirements

Competencies (as demonstrated through experience, training, and / or testing)

• Must be able to meet and continue to meet any applicable state, county and municipal licensing requirements for Security Officers.
• Must be able to work with minimal supervision.
• Ability to continuously self-educate and adapt to the changes in related industry and service delivery methods.
• Knowledge of or ability to learn security operations and procedures.
• Ability to maintain professional composure when dealing with unusual, emotional or confrontational circumstances.
• Ability to adapt to changes in the external environment and organization.
• Ability to provide high quality customer service and service delivery orientation
• Knowledge of federal and state laws related to weapons in the State.
• Knowledge of supervisory practices and procedures.
• Skill in staff supervision, including assigning work and providing training and discipline.
• Ability to provide positive direction and motivate performance.
• Understanding of a variety of security and safety devices and controls.
• Ability to track and maintain schedule assignments.
• Knowledge of business operations management and human resources administration.
• Ability to synthesize business / financial data and develop recommendations.
• Ability to take initiative and achieve results.
• Ability to see, hear, speak, and write clearly in order to communicate with employees and clients. Ability to write routine correspondence, including logs and reports.
• Ability to carry out instructions furnished in Ability to be an effective leader and team member.
• Courteous telephone manner.
• Ability to adapt to changes in the external environment and organization.
• Good planning, organizational, and leadership skills.
• Ability to provide high quality customer service and delivery orientation.
• Good interpersonal skills, with the ability to interact effectively at various social levels and across diverse cultures.
• Ability to handle multiple tasks concurrently.
• Basic skills in Microsoft Office Suite, computer usage, and operating controls.
• Ability to carry out instructions furnished in written, oral, or diagrammatic form.
• Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.

WORKING CONDITIONS (PHYSICAL / MENTAL DEMANDS)

With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions.

In addition to other demands, the demands of the job include :

• Ability to maintain professional composure when dealing with emotional or confrontational circumstances.
• Must undergo and meet company standards for background and reference checks.
• Required ability to handle multiple tasks concurrently.
• Regular computer usage.
• Handling and being exposed to sensate and confidential information.
• Required to use vehicle for the performance of duties.
• Regular talking and hearing.
• Occasional walking, reaching with hands and arms, stooping, kneeling, crouching and crawling.
• Frequent lifting and / or moving up to 10 pounds and occasionally up to 25 pounds.

A Word about EEO, Pay Transparency and Other Requirements .

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

VA License Number : 11-4665