Executive Administrative Assistant

Job Description

Job Description

Who we are :

Lawelawe is a Native Hawaiian Owned Small Disadvantaged Business (NHO SDB) that specializes in providing a range of services to federal government clients, including program management, digital solutions, human capital and training, and medical staffing.

Lawelawe leverages our NHO status to secure federal contracts that not only drive business success but also support our overall mission to uplift economically disadvantaged Native Hawaiian families and preserve the Native Hawaiian heritage.

You are :

An experienced Executive Assistant (EA) to the USSOUTHCOM, Information Operations Deputy Directorate (J39). The ideal EA candidate will have experience Managing J39 taskers through the SOUTHCOM Task Management Tool (TMT) and will maintain access to the TMT for the duration of employment.

The EA must maintain a Top-Secret SCI clearance for the duration of this employment. The EA is expected to manage calendar and schedule meetings in support of operations within the Information Operations Deputy Directorate (J39) office and plan and coordinate travel in support of mission requirements.

How you will make an impact :

The Executive Assistant will coordinate with the various joint directorate staffs to integrate and disseminate decision support documents for EXORDs, OPORDs, CONPLANs, and strategic operations in support of the J39’s coordination requirement.

Our EA will coordinate logistics, develop communications, and perform administrative, and staff activities directly supporting the J39.

The EA will facilitate interoperability of joint staff systems and processes to ensure the J39 can supervise and manage joint processes as required to execute J39’s tasks.

Responsibilities :

• Oversee staff actions addressing Combatant Command Joint Staff, OSD, Service, Component, and Interagency issues. Coordinates with other Combatant Command offices to level-set or compare operational guides, policy, or doctrine.
• Draft and prepare memorandums, briefings, reports, emails, and other documents and correspondence required by the J39 staff.

Ensures division recall rosters are updated and disseminated to key personnel and offices. Manages the division’s OMB email correspondences.

Track IT and Help Desk tickets for division personnel.

Serve as the J39 office manager by office supply inventories, screens and directs phone calls, directs correspondence and organizes and maintains office hard copy and electronic filing systems.

Maintains and updates J39 Division hand receipts.

• Maintain J39 budget and funding documents and records. Record meeting minutes for the Information Operations Working Group (IOWG) and other meetings as directed by J39 staff.
• Plan and coordinate travel supporting J39 and DJ39 mission requirements; EA must maintain access to the Defense Travel System (DTS) and check the queue daily

The team :

Lawelawe Defense Inc ("LDI") is an SBA Certified 8(a) Native Hawaiian Owned (NHO) SDB Lawelawe Defense offers an outstanding record of delivery on various projects encompassing : Program and Portfolio Management;

Systems Engineering and Architecture; Network Engineering and Operations; Data Center Optimization and Operations; Desktop / Server and Application Virtualization.

Here's what you need :

• Minimum of three years as Executive Secretarial or Administrative assistant to an O-6 or higher-level office at a Combatant Command or higher level in the Department of Defense.
• Minimum of a Bachelor of Arts (BA) / Bachelor of Science (BS) degree or associate’s degree (preferred in Office Management, Executive Assistant, or equivalent degree program).

Any additional federal training or schooling in this functional specialty is preferred.

• Must be a U.S. Citizen.
• Must possess or be able to obtain a U.S. Passport.
• Clearance : This position requires an Active Top Secret / SCI security clearance, based on current background investigation (SBI)

Bonus if you :

• Proficiency with the following Microsoft tools : Word, Excel, PowerPoint, One Note, SharePoint and Teams
• Prior experience utilizing the SOUTHCOM Task Management Tool (TMT)
• Prior experience coordinating travel within the DTS
• Prior experience working in the J39

Disclaimer :

The above job description is intended to describe the general nature and level of work being performed by individuals assigned to this position.

It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Candidates possessing the necessary qualifications for the position will be considered.

Lawelawe is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.

Notice to all Applicants :

Offers of employment are contingent upon satisfactory completion of a comprehensive background verification, inclusive of a criminal record check.

Employment may be subject to other background checks, as required by the position.

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