EXECUTIVE ADMINISTRATIVE ASSISTANT 1 - 62721

Executive Service

EXECUTIVE ADMINISTRATIVE ASSISTANT 1

The Department of Safety and Homeland Security

Homeland Security

Nashville, TN

Monthly salary : $5,050.00 - $7,570.00

Please visit the link below for information about the selection process and its duration.

https : / / www.tn.gov / content / dam / tn / safety / documents / MemoHiringProcessDuration.pdf

Closing date : 10 / 24 / 2024

Who we are and what we do :

The Tennessee Office of Homeland Security has the primary responsibility and authority for directing statewide activities pertaining to the prevention of, and protection from, terrorist related events.

This responsibility includes the development and implementation of a comprehensive and coordinated strategy to secure the state from terrorist threats and attacks.

Furthermore, the Office of Homeland Security serves as a liaison between federal, state and local agencies, and the private sector on matters relating to the security of our state and citizens.

Job overview :

This classification is responsible for professional staff work of average difficulty in relieving an Assistant Commissioner, Deputy Commissioner, or Commissioner of administrative detail.

An employee in this class performs a variety of general administrative and staff assignments. This work also includes performing liaison, public contact, staff studies and analyses, and may act as surrogate for the executive to whom assigned.

This classification may directly supervise subordinate positions. This class differs from that of an Executive Admin Assistant 2 in that an incumbent of the latter performs work of greater scope and / or complexity.

Key responsibilities :

Acts as liaison to Governor's office, legislative officials, the Governor's regional offices, other departments, and a variety of other governments, groups, and entities;

has responsibility for continuing personal contacts with others involving discussion, explanation, and interpretation of policies, rules, and regulations and occasionally handles very difficult personal relationships.

• Coordinates and enforces existing policy and methods and gives input to the origination of policy and methods.
• Performs varied staff analyses relating to such matters as policy analysis, organizational analysis, facilities analysis and planning, program analysis, and special projects.

Reviews documentation to ensure accuracy, completeness, and adherence to standards.

• Supports leadership by preparing a variety of detailed and complex records and reports, monitoring and directing incoming communications, maintaining calendars, and assisting with project management.
• May be assigned to direct the work of others.

Minimum qualifications :

Bachelor's degree and 2+ years of full-time professional staff administrative experience or related work.

Pursuant to the State of Tennessees Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace.

It is the States policy to provide an environment free of discrimination and harassment of an individual because of that persons race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veterans status or any other category protected by state and / or federal civil rights laws.