Sr. Associate Accounts Payable

Responsibilities :

• Process accounts payable transactions accurately.
• Contact internal customers and vendors regarding any issues with invoices and follow up on any discrepancies.
• Answer inquiries about payments and invoices, statements, and other requests for payment.
• Resolve invoices detained in exception processing.
• Assist other individuals outside of A / P that use Zycus for reviewing & approving invoices.
• As system issues arise, will be responsible for fully documenting issues and submitting to the IT department.
• As issues are resolved, will be responsible for testing the resolutions, and updating documentation.
• Add existing and new vendors for electronic payment using Zycus / SAP, which includes entering vendor banking instructions and payment method fields in the Vendor Master.
• Maintain all customers and vendor-related master data in Zycus / SAP ensuring adherence to Purdue policy, as well as IRS regulations.
• Perform vendor Tax ID Number matching on IRS website prior to setting up vendors.
• Perform vendor review and cleansing in preparation for IRS reporting.
• Audit checks when requested and audit all wire transfers to ensure accuracy and appropriate sign-off authorization.
• Coordinate and review offshore T&E expense report audits to ensure compliance with Purdue policy and IRS expense reporting regulations.
• Compile reports analysis - includes monthly metrics, ad hoc reporting, and T&E analysis.
• Run monthly Sales Gallery uploads and Vendor master file downloads for analysis.
• On a weekly basis, validate customers Control Substance Registration Certificate with the DEA active registrants list.
• Assist Associate Director with developing departmental objectives.
• Develop and update department Standard Operating Procedures (SOPs) ensuring internal controls are not compromised. Keep SOPs up to date with all current procedures;

remain current with internal controls best practices and tests internal controls periodically.

May perform other administrative tasks to support the Finance department.

Requirements :

• Bachelor's degree in Finance / Accounting or equivalent experience
• At least three () years of accounts payable / accounting experience
• Extensive knowledge of accounts payable processes
• SAP ERP experience required; SAP and / or Zycus procurement system experience preferred
• Must possess strong organization, communication, and interpersonal skills
30+ days ago