Responsibilities :
- Process accounts payable transactions accurately.
- Contact internal customers and vendors regarding any issues with invoices and follow up on any discrepancies.
- Answer inquiries about payments and invoices, statements, and other requests for payment.
- Resolve invoices detained in exception processing.
- Assist other individuals outside of A / P that use Zycus for reviewing & approving invoices.
- As system issues arise, will be responsible for fully documenting issues and submitting to the IT department.
- As issues are resolved, will be responsible for testing the resolutions, and updating documentation.
- Add existing and new vendors for electronic payment using Zycus / SAP, which includes entering vendor banking instructions and payment method fields in the Vendor Master.
- Maintain all customers and vendor-related master data in Zycus / SAP ensuring adherence to Purdue policy, as well as IRS regulations.
- Perform vendor Tax ID Number matching on IRS website prior to setting up vendors.
- Perform vendor review and cleansing in preparation for IRS reporting.
- Audit checks when requested and audit all wire transfers to ensure accuracy and appropriate sign-off authorization.
- Coordinate and review offshore T&E expense report audits to ensure compliance with Purdue policy and IRS expense reporting regulations.
- Compile reports analysis - includes monthly metrics, ad hoc reporting, and T&E analysis.
- Run monthly Sales Gallery uploads and Vendor master file downloads for analysis.
- On a weekly basis, validate customers Control Substance Registration Certificate with the DEA active registrants list.
- Assist Associate Director with developing departmental objectives.
- Develop and update department Standard Operating Procedures (SOPs) ensuring internal controls are not compromised. Keep SOPs up to date with all current procedures;
remain current with internal controls best practices and tests internal controls periodically.
May perform other administrative tasks to support the Finance department.
Requirements :
- Bachelor's degree in Finance / Accounting or equivalent experience
- At least three () years of accounts payable / accounting experience
- Extensive knowledge of accounts payable processes
- SAP ERP experience required; SAP and / or Zycus procurement system experience preferred
- Must possess strong organization, communication, and interpersonal skills
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