Accounts Payable Accounting Specialist* * Located in *Warrenville, IL Salary : *$50-$65K* * Type : *Direct Hire* * Schedule : *M-F Hours : *8am-5pm Dress Code : *Business Casual* * Start : *3 / 13 / 2023 # of positions : * 1* *Position Overview *The Account Payable Accounting Specialist is responsible for the establishment, enhancement and on-going support of Fuel Tech’s accounts payable operations, including all vendor payments, expense report processing, controlled disbursement and related activities.
The position interfaces with corporate and regional / international personnel on a daily basis, in addition to the various financial institutions that are integral to a comprehensive treasury infrastructure.
- Primary Responsibilities Responsible for all aspects of processing vendor invoices for payment.
- Ensure that all invoices are received, verified with the corresponding purchase order and packing slips and finally routed for approval.
- Monitors purchase orders for correct charge codes and appropriate approval authorization limits.
- Enters accounting data in ERP System (Epicor).
- Initiates invoice payment procedures. Upon approval from the controller, prepares check run / electronic payments and reports.
Maintains daily checkbook balance.
- Retrieve daily cash statements on line, update check register accordingly and process through A / P system.
- Collects royalty data from licensees. Enters data in a database, process and maintains monthly reports. Distributes reports to proper management.
- Responsible for resolving all discrepancies & vendor reconciliation statements.
- Issues and mails tax statements (1099-MISC) per analysis of reports and IRS guidelines.
- Responsible for entering payroll data into company payroll system.
- Arranges for certificate of insurance for auto and / or customer as needed. Maintains file for each.
- Maintain fixed asset records, including book and tax depreciation schedules, insure proper recording of new purchases and disposals, calculate gains and losses, and extract fixed asset information for reporting purposes as required.
- Maintains log of Appropriation Requests and prepares report to be included in the quarterly books for the management committee.
- Prepares journal vouchers for miscellaneous cash receipts, expense report accruals and invoice accruals during month end close.
- Responsible for timely review and approval of expense reports submitted to Concur Expense.
- Audits all expense reports against the travel policy and process for payment.
- Responsible for generating AP invoices for expense reports reviewed in Concur.
- Other related duties and ad hoc projects as requested. *Qualifications Education and Experience High school degree or some college
- Minimum 3-5+ years of general accounting experience
- Epicor and Concur a plus* Fluent in Microsoft Office, including MS Excel and MS Word
- Accurate data entry skills
- Strong organizational skills required
- Displays a high level of integrity and confidentiality If interested, please email your resume to Michelle at micb481@kellyservices.com.
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