Administrative Assistant

Share Share Email Tweet Share

Polk Mechanical is looking for the best and brightest people to join our high-performing team and take #PolkNation to the next level.

Our entrepreneurial spirit has earned us a strong reputation for performance and customer service in the market. We elevate our people’s lives by promoting a safety-first mentality, learning and development programs, a fun company culture, and opportunities to grow careers.

Join our team and make a meaningful impact in your life and in the mechanical contracting industry! We offer a competitive salary, a comprehensive benefits package, and a fun and challenging environment where your ideas and expertise are valued.

Job Summary : We are seeking a reliable and highly organized administrative assistant to join our team. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask effectively.

The administrative assistant will provide administrative support to various departments within the organization, including but not limited to scheduling appointments, managing calendars, coordinating meetings, preparing documents and presentations, and handling correspondence.

Responsibilities :

• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Coordinate meetings, conferences, and events, including arranging logistics, preparing agendas, and taking minutes.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Answer and direct phone calls, emails, and other correspondence to appropriate parties.
• Assist in the preparation of budgets, reports, and financial documents.
• Maintain organized filing systems, both electronic and physical.
• Perform data entry, update databases, and generate reports as needed.
• Order and maintain office supplies and equipment.
• Handle confidential information with discretion.
• Provide general administrative support to management and other staff as needed.

Requirements :

• Proven experience as an administrative assistant or relevant administrative role. 3+ years.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both written and verbal.
• Strong organizational and time-management skills.
• Attention to detail and accuracy.
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor and strong work ethic.
• Ability to work independently with minimal supervision.
• Associate's degree or higher in business administration or related field preferred.

Additional Skills (Preferred) :

• Knowledge of basic accounting principles.
• Familiarity with project management tools
• Previous experience in the Construction Industry

Work Environment : The administrative assistant will primarily work in an office environment, but may occasionally need to travel for meetings or events.

This position may require occasional overtime or weekend work to meet deadlines or accommodate special projects.

Benefits :

• Competitive salary
• Health insurance
• Retirement plan
• Paid time off
• Professional development opportunities

Note : This job description is intended to convey information essential to understanding the scope of the administrative assistant position.

It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to modify, add, or remove duties as necessary to meet business needs.

Equal Opportunity Employer, including disabled and veterans.