Lease Administration Specialist

Overview

This individual will be responsible for tasks related to lease administration and supporting the Asset Management Team. This position will interact heavily with Landlords and partner with various First Watch Teams (Real Estate, Development Management, Accounting, Operations, Facilities, etc.).

Responsibilities

The essential functions in this job description are not all-inclusive of this position’s duties and responsibilities. Reliable and dependable attendance is required.

Initially oversee the management of 25-50 restaurant locations within First Watch’s portfolio of over 550+ locations. Responsibilities include but are not limited to resolving property management issues;

reviewing and reconciling monthly and year-end expenses; abstracting leases, amendments, commencement date agreements, etc.

into leasing software; and billing Tenant Improvement Allowance

Monitor the centralized email box and mail for the Asset Management team. Code and distribute emails and mail to appropriate people.

Respond to general inquiries. Prepare outgoing mail and overnight packages

• Maintain physical lease files and monitor retention policy. Maintain electronic filing system (Dropbox) and leasing software (Pro Lease) with pertinent lease documents
• Manage requests for Certificates of Insurance including bulk send out for annual renewal of certificates of insurance.

Liaison between Landlord and Insurance Service Provider to rectify any discrepancies

• Process Change of Ownership or change in property management company. Obtain pertinent supporting documents necessary
• Process New Vendor Set-Up forms for New Restaurants and Landlord entity changes. Liaison between Landlord and accounting to obtain and verify required documentation (W-9, ACH, Landlord Contact Form)
• Assist as needed on ad-hoc projects that may arise

Qualifications

• Bachelor’s degree (Accounting, Finance or Business concentrations preferred) or 3+ year’s relevant experience in commercial real estate lease administration and / or related accounting
• Proficient in Microsoft Office Suite

Who We Are

First Watch is an award-winning Daytime Dining concept serving made-to-order breakfast, brunch and lunch using fresh ingredients.

A recipient of hundreds of local Best Breakfast and Best Brunch accolades, First Watch’s chef-driven menu includes elevated executions of classic favorites along with First Watch specialties such as the Quinoa Power Bowl, Farm Stand Breakfast Tacos, Avocado Toast, Chickichanga, Morning Meditation (juiced in-house daily), Spiked Lavender Lemonade and its signature Million Dollar Bacon.

In 2023, First Watch was named the top restaurant brand in Yelp’s inaugural list of the 50 most loved brands in the U.S.

In 2023 and 2022, First Watch was named a Top 100 Most Loved Workplace in Newsweek by the Best Practice Institute. In 2022, First Watch was awarded a sought-after MenuMasters honor by Nation’s Restaurant News for its seasonal Braised Short Rib Omelet and recognized with ADP’s coveted Culture at Work Award.

First Watch operates more than 530 First Watch restaurants in 29 states.