Administrative Assistant

Administrative Assistant

Salary : Depends on Qualifications

Location : Baton Rouge, LA

Job Type : Unclassified

Job Number : 214048

Department : Parochial Employees' Retirement System

Opening Date : 10 / 20 / 2025

Closing Date : 11 / 30 / 2025 11 : 59 PM Central

About this Job :

Application Instructions :

Please submit a current resume along with the names and contact information of three work-related references to Kristi Spinosa, Director, at kspinosa@persla.org.

Examples of Job Duties :

Lead or assist in the following subject to review by the Administrative Director and / or Chief Operating Officer :

Responsibility of answering phone calls and maintaining the general mailbox. This includes directly answering basic general questions.

Assist in maintaining office calendar; setting appointments; coordinating meeting schedules.

Sort and distribute incoming mail and perform functions related thereto such as logging receipt and / or printing pension documents prior to distribution in the office.

Responsible for the daily recording and preparation of the banking deposit for all funds received in the office.

Track timely receipt of written and electronic reports from approximately 280 participating employers as well as other entities.

Assists Data Entry Specialist in posting monthly and quarterly employer reports as needed.

Researching service records as needed.

Independently composes and types correspondence for signature of supervisor regarding administrative matters, etc.

Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc. as needed.

Organizes and maintains files and reference manuals / materials; ensures confidentiality of information, as necessary.

Assists in the preparation and dissemination of materials needed for meetings, such as agendas, handouts, binders, etc.

May perform administrative functions such as travel reports, supply requisitions, etc.

Necessary Knowledge, Skills, and Abilities :

Strong working knowledge of Microsoft Office 365, with a focus on Excel is required.

Microsoft 365 certifications (e.g., MS-900) are a plus.

Strong communication skills; written and verbal.

Strong organizational skills.

Ability to gain working knowledge of the PERS pension software system and database structure.

Ability to learn general knowledge of defined benefit plans.

Qualifications :

Two years of general office clerical and administrative experience or technical school training.

Miscellaneous : In-person position located in Baton Rouge; La. Office is open from 8 - 4 : 30 Monday - Friday; centrally located in the Jefferson Highway area. Health insurance, retirement, and paid leave are available.

Pay Range : PERS 3; $19.00 - $30.00 per hour depending on experience.

Benefits for unclassified employees are determined by the individual hiring authority.

Employer : State of Louisiana

Address : Louisiana State Civil Service, Louisiana, 70802

Phone : (866) 783-5462