Executive Assistant (Architecture + Design Industry)

Job Description

About the Firm

Our client is a nationally recognized, design-driven architecture and interiors studio celebrated for creating innovative, impactful environments across corporate, commercial, and lifestyle sectors. With a commitment to excellence and collaboration, their team delivers projects that balance creativity, precision, and purpose.

They foster a culture that values professional growth, mutual respect, and design integrity — making this a rare opportunity to support senior leadership in a thriving, award-winning creative environment.

The Role

We’re seeking a proactive Executive Assistant to provide high-level support to the CEO and Executive Vice President. The ideal candidate thrives in a fast-paced, creative office setting, anticipates needs, and ensures smooth day-to-day operations.

You’ll be the right hand to leadership — coordinating schedules, managing communications, and supporting both administrative and client-facing activities.

Responsibilities

• Manage executive calendars, meetings, and travel arrangements
• Handle phone calls, correspondence, and meeting prep
• Track and maintain project documentation, subconsultant contracts, and insurance certificates
• Coordinate client and internal meetings, including scheduling and logistics
• Support proposals, marketing materials, and internal communications
• Plan team-building and studio culture initiatives
• Uphold discretion, organization, and efficiency across all administrative functions

Qualifications

Compensation : Competitive base + annual bonus + 401(k) match + medical, PTO, and profit-sharing

Why Apply