Accounts Payable Clerk

Job Description

Job Description : \n\n This position can be based out of our Louisville or Bardstown offices. What the Role Is The Accounts Payable Clerk will be responsible for performing accounting duties related to the efficient maintenance and processing of accounts payable transactions for the organization. The position will support transactions using multiple currencies with multiple subsidiaries. How You Will Spend Your Time?Process, verify and reconcile a high volume of supplier invoices for multiple subsidiary companiesReconcile processed work by verifying entries and comparing system reports to balancesPrepare invoices for payment by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing check and electronic payments by deadlines, and resolving issues related to purchase orders, contracts, etc.Process intercompany transfers and settlements Ensure credit is received for outstanding credit memosVerify vendor accounts by reconciling monthly statements and related transactionsAccess digital invoices via email, process, and attach / store in ERP systemUtilize Sharepoint for automated workflow with TreasuryRoute all invoices to the proper approver and follow up when necessary Cross departmental communication to determine GL coding for supplier invoicesReconcile statements from vendors, review for any disputed invoices Prepare credit applications for new vendors Collaborate with all departments for proper accounting and timely receipt of purchase orders in ERP systemCommunicate any changes for vendors with Master Data for updating in ERP system Assist with the annual financial audit as neededComplete month end processes, including balancing of open invoices and entry of invoices not covered by a purchase order Maintain confidentiality of organizational informationCommunicate with vendors to resolve issues Assist in the processing of employee travel and expense reportsAssist in the maintenance of travel and expense reporting portal ensuring accounting is in agreement with ERP systemOther projects and duties, as required Who You Are… Required Skills and Experience : High School Diploma or equivalent; Associate's or Bachelor’s Degree in Accounting preferredMinimum 2 years accounts payable, bookkeeping or other administrative accounting experience Proficient in data entry and electronic data managementExcellent computer skills and experience with Microsoft Outlook, Word, Excel, and other web-based applications Excellent analytical, communication, and organizational skills Must have a high aptitude for working in a team environment and providing support where needed Forward thinker with strong attention to detail and accuracy Ability to prioritize, multi-task and meet competing deadlines Valued but not Required Skills and Experience : Advanced proficiency in Microsoft Word, Excel, and OutlookPrevious experience with accounting or ERP software, specifically IFS Physical Requirements The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing duties of the job, the employee is required to : Stand; walk; use hands and fingers to handle or feel objects, use of computer; and reach with hands and arms. Must be able to sit at a desk and use a computer for long periods of time. Employee must occasionally lift and / or move up to 20 pounds. BenefitsPaid Vacation11 Paid HolidaysHealth, Dental & Vision eligibility from day oneFSA / HSA401K matchEAPMaternity / Paternity Leave Heaven Hill and its affiliates are committed to fostering a diverse workforce as an Equal Employment Opportunity company. We invite applications from candidates of all backgrounds, without regard to race, religion, color, sex, sexual orientation, natural origin, gender identity or expression, age, disability, veteran status, or any other legally protected characteristic.