Administrative Assistant - Port st Lucie / Okeechobee, FL

Job Details

Job Location

Port St. Lucie, FL

Position Type

Full-Time

Education Level

High School Diploma / GED

Job Shift

Various Shifts

Description

JOB PURPOSE

The Administrative Assistant provides critical leadership support to the Program Manager and Disaster Case Management staff through administrative excellence, ensuring accuracy, timeliness, and compliance. This role is responsible for maintaining organizational efficiency by managing payroll, reporting, records, communications, and logistics while modeling professionalism, accountability, and client-centered service.

Qualifications

ESSENTIAL JOB RESPONSIBILITIES

Payroll, Timekeeping & Expense Reporting

• Track and manage overall payroll systems to ensure compliance and timeliness.
• Receive, enter, and manage time submissions; ensure staff timesheets are submitted for signature on schedule.
• Manage mileage submissions, ensuring all forms are accurate and routed for signature before submission.
• Complete and submit Concur expense reports in compliance with accounting deadlines and policies. KPI : Ensure 100% on-time submission of payroll, timesheets, mileage, and Concur reports each cycle with error rate below 2%.

Administrative Support & Communication

Records & Compliance Management

Logistics, Errands & Office Operations

Meeting & Event Support

Leadership Through Administrative Excellence

Other Duties

Mission-Driven Service

communities." KPI : Maintain 85% or higher satisfaction feedback from internal staff and external partners on administrative support.

ESSENTIAL QUALIFICATIONS

EDUCATION : High School Diploma / GED or comparable skill set obtained through experience.

EXPERIENCE : 3-5 years administration experience, non-profit experience preferred; 2-3 years' experience in a customer service focused environment. Proficient knowledge of MS Office, Word, Excel etc.; Strong math skills, 10 key-by-touch and proof reading.

ATTENDANCE : Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion.

LICENSES : Driver's License with clear record.

VEHICLE : Must have daily use of a vehicle without prior notice.

OTHER : Must be available and willing to travel to various locations and with such frequency as the business need dictates. Must pass criminal background checks. Must be available and willing to work nights, weekends, and holidays as required to meet business needs. Must not pose a threat or significant risk of substantial harm to the safety or health of himself / herself or others.

Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities.

Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email hr@endeavors.org or speak with your recruiter.

Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at recruiting@endeavors.org . If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.